Holt Community Council – Meeting Minutes – 30th July, 2013

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Holt Community Council - Meeting Minutes - 30th July, 2013

Venue: Holt Community Centre

PRESENT: Councillors:- J. Pridding, P. Lewis, A. Shone, G. Jones, S. Lewis,                 L. Roberts & P. Gaade. Councillor M. Morris, P.C.S.O. Luke Dobby & Bob Campbell (website).

APOLOGIES: Councillors J. Evans, D. Roberts & J. Cubitt.

CHAIR: A welcome was extended to everyone especially Bob and our PCSO Luke Dobby.

MINUTES: Ms. Shone proposed that the minutes of the previous meeting be signed and approved as a true record, Mr. S. Lewis seconded this and all agreed.

A report sheet was handed out and although not too bad for Holt there had been a few house burglaries and thefts of bikes and diesel!
There had been 1 Rowdy nuisance which was dealt with.
Luke informed us that the PCSO  shifts are to be bumped up and under a new initiative attendance at meetings is to be prioritised and also 1 cause of concern of the community council is to be a priority and also an item set by PCSO. These are to be given a set time for improvement then a feedback sheet is to be sent. This will be a rolling 12 months initiative! A new PCSO is to be appointed for Industrial Estate which will help Luke as he covers here at present.
A Community/Police meeting is to be held on 20/8/13 at 2p.m.
A couple of items were mentioned to Luke and he was thanked for his excellent attendance at meetings or sending cover. He then left the meeting.

1.    STREET LIGHTING; The contract for the energy was discussed as this has been paid for numerous years by the Holt Town Trust but is the responsibility of the Holt Community Council. It was agreed to enable this to move forward that the account be put in the council’s name and approximate prices sought by the November meeting of the Trust.
2.    YOUTH CLUB CLOSURE: The official notification for the closure and arrangements was received but the Clerk had written. It was proposed by P. Lewis and seconded by P. Gaade that a cost and feasibility for running the youth club, be requested. All agreed.
3.    WALES IN BLOOM: This went well and Bob, John, Gill and Paul and all who helped were thanked. Hildegard’s Café was chosen as winner of the £75 cheque for ‘Best Floral Display’ from the businesses, but everyone put in tremendous effort and will be thanked.

4.U.5S LETTER OF THANKS; This was received also a breakdown of the financial aspect of the days event for Party in the Park. It had been very successful and whilst the Community Council had originally granted £500 on the condition £250 of this was repaid they considered this again and because not a large profit was made Mr. Gaade proposed they keep the extra £250 but do not apply for further financial assistance this year, Mr. P. Lewis seconded. All agreed.
Wrexham Area Civic Society Awards – noted. Mayor’s Dinner Dance 18/10/13 – notes.
6.PLAYING FIELD; Correspondence received which was discussed and a brief reply to be sent. Mr. Gaade proposed and Mrs G. Jones seconded. All agreed.
These are to be held in Llay Centre of Excellence – noted.
Roundabout Holt Road, Llanypwll – display of roundabout signs with sponsorship advertising – no objections also Gourton Hall roundabout.
Holt Lodge Farm, Hugmore Lane, Llanypwll – listed building consent to retain small opening in south elevation, 1st floor & replace existing plastic frame with new timber double glazed window – no objections.
Springfield Buck Road, Commonwood – 2 storey & single extension to dwelling – some concern over size and extension ruling.
Gredington, Holt – increase height of wall - development this looks excellent now but clerk to ask that coping stones be put on wall as in original planning requirement  (either sandstone or reconstructed stone.
9.NOTICE OF CONCLUSION OF THE ANNUAL RETURN OF AUDIT FOR 2012/2013.The members officially received the above and as there were no issues authorised the clerk to pay the invoice for £180 and advertise the ‘Notice of Conclusion of the Audit’ for the necessary period. The Clerk confirmed that these requirements would be carried out. Mr. S. Lewis proposed this, Mrs Jones seconded, all agreed.

Hedges, lights, notice boards need cleaning, grasscutting, surface of roads, litter.
11.NOTICE BOARD: Mr. Gaade to get price for slate/shingle to re-roof the board. Clerk to get advice on lettering of ‘Holt Community Council’ as the original not visible.

ACCOUNTS FOR PAYMENT – proposed by Mrs Roberts seconded by Mrs Jones. All agreed.
1954 – Mrs J. Pierce                 salary July                             £287-60
1955 – Scottish Power               energy portacabin                 £  19-16
1956 – M. Frost                         painting notice board         £100-00
1957 – WCBC                           street lighting maintenance     £274-36
1958 – Mr. S. Jones                  various work                        £670-00
1959 – Mr. P. Gaade                 Fencing and repairs               £115-26
1960 – Hildegard                       Prize Wales in Bloom             £  75-00
1961 – Mrs J. Pierce                  salary August & expenses        £303-60
1962 - Chester Plant                  repairs mower                    £  89-40
1963 – H.M.R.C.                        quarterly tax clerk               £  67-20
1964 – D. Kettle                          grasscuts B. Green July     £120-00
1965 – SLCC                               subscription  2013/14       £  86-00,
1966 – Dee Valley                       water supply                    £397-85
1967 -  UHY Hacker Young      Annual Audit Fee 12/13         £180-00
1968 – Border Fire                     service extinguisher           £  22-50

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