Holt Community Council – Meeting Minutes – 27th October, 2015

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Holt Community Council - Meeting Minutes - 27th October, 2015

Venue: Holt Community Centre

PRESENT: Councillors – Mrs G. Jones, Mr. J. Cubitt, Mr. P. Lewis, Mr. J. Evans, Mr. S. Lewis, Ms. A. Shone, Mr. P. Gaade, Mr. J. Pridding & Councillor M. Morris. PCSOs D. Jones and A. Heron.

APOLOGIES: Mr. & Mrs Derek and Linda Roberts – family bereavement.

CHAIR: Mrs G. Jones, the Chairperson, opened the meeting with a welcome to everyone. A silence was held in respect of the late Mrs Susan Godfrey & for Mrs Mary Walker (Mother of Mrs L. Roberts Condolences and flowers had been taken to Mrs Roberts from the council.)

MINUTES: Mr. Gaade proposed, Ms. Shone seconded that the minutes of the last meeting be signed and approved as a true record. All agreed.

The monthly report was handed out and David gave an explanation of certain items. Holt was again pleasing in terms of low crime.
The main discussion again was cars parking on the pavement and along with other issues this was causing obstruction! Letters have been sent again to businesses asking that their staff use the car park but this doesn’t seem to be happening. The clerk has arranged an informal meeting this Thursday, 29th October, 2015 at 4p.m. when Darren Green from WCBC highways will be present. The businesses around the Cross have been invited to send 1 representative to give the views of the businesses and hopefully with co-operation from both sides this can be resolved. The cars causing problems however are NOT all from businesses!
The Clerk mentioned bikes being ridden on the allotments and the PCSO will be aware and check on this. Castle Gate – David has spoken to the family with children and asked them to take care when going to Francis Lane, not run out. WCBC no longer provide ‘No Ball Games signs’ as they were found to be ineffective.
The matter of the cash boxes stolen from the toilets was discussed also the image found on CCTV. OWL alerts were discussed. These tend to be regional not local as they used to be. Mr. Evans mentioned the auction at Beeston in case of the possibility of stolen farm equipment being sold here. David made note of that.
The police will provide cover for Remembrance Day and David will lay the Wreath on behalf of the police. Thanks expressed for that. The police were thanked and left at this point.
REMEMBRANCE DAY:  was discussed at this point in the meeting. Everything is arranged –
Address system, Barriers, Notices and poppies on posts put up, James Cupit to play. Tea and biscuits and exhibition in Kenyon Hall after the service.
The Clerk is very grateful to everyone who has helped with these arrangements, especially Mr. Gaade who does a lot of work behind the scenes to make the service special. Thanks also to Mr. Solari for helping Paul putting poppies on the posts.
These were purchased by the Community Council and look very fitting.

1.    PUBLIC TOILETS – Mr. Gaade had met Leigh from Healthmatic and the boxes have been securely fixed and new circuit boards ordered. Boxes need resin around them. The boxes to be emptied very frequently so no amout of cash in them. Prices to be obtained for extra lighting and different cameras.
2.    ALLOTMENTS: Some of the allotments condition is fine but some tenants really need to improve the condition of their allotments or they will be given notice. The Clerk has received an application and a telephone call from someone with special circumstances asking for an allotment. Mr. Lewis proposed the application be given priority and if one becomes free it will be considered. Mrs Jones seconded.  All agreed.
3.    20 mph TRAFFIC CALMING: Letter received from Mr. Barlow after the last meeting. Clerk to reply to say we don’t want too much signage in the village and that Holt is logistically different to the villages trialling widespread 20mph systems. We have also waited many years to get the system by the shool. We are however aware of his comments and can appreciate his point of view.
4.    LETTER OF THANKS: This is to be sent to Mr. D. Williams, Meadow View, Francis Lane, Holt as he is another gentleman who puts a lot of effort into cutting the verges by and beyond his property which looks very nice.

5.    HOLT U.5S: Notification of a Community Christmas Shopping Experience to be held on the 3rd December, 2015 from 4.30p.m to 8p.m. This will consist of socializing on the Cross, within the Kenyon Hall and at the businesses around the Cross. People will be selling Crafts e.t.c. in the Hall. This was noted.
6.    WREXHAM AREA CIVIC SOCIETY: Copy of magazine received containing information regarding Leigh Roose and H.G. Wells. This to be passed around to anyone interested!
7.    VILLAGE CLEAN UP: THE Clerk had been contacted regarding this being held in the Village during November. The time span was very short to arrange anything and we have been paying a caretaker so it was decided to decline the offer for now.
8.    STREET LIGHTING: Meeting to be held in Rhos on 12th November, 2015 of communities who use Jones Lighting. Clerk will try to attend.
These were handed out and Mr. P. Lewis proposed they be approved and accepted Mr. J. Cubitt seconded.
10.    PLANNING APPLICATIONS: 6 Rock Villas, Bridge Street, Holt – Conversion of loft & rear dormer extension. Concern was expressed as to visibility of this from the Bridge area also because of the 2 rear doors being in close proximity. Former Baptist Chapel, Chapel Street, Holt. – Listed building consent for conversion of former chapel to 1 dwelling. The members were pleased to see this property is too be developed. The Magpies, Smithfield Green, Holt – Construction of new concrete driveway & erection of Cedar fence (approximately 4 foot high) to front of house – no objections. Plas Bostock Farm, Commonwood, Holt – 2 applications received. 1. Listed building consent for conversion of farm building into 1 dwelling 2. Planning for change of use of farm building into 1 dwelling. No objections. Gill Jones reported on the Planning Workshop she had kindly attended and informed us that most communities had same concerns over planning. She thought the session very informative and said changes were on the way. One of which was if a new development is more than 12 houses planning will talk to the Community Council.

11.    ALLOCATION OF GRANTS: Sheets were given out with applications for grants listed. The following grants were awarded – the grants were separately proposed and seconded then proposed overall by Mrs G. Jones seconded by Mr. P. Lewis. All agreed. Royal British Legion Wreaths & Crosses £150-00, Kenyon Hall Committee - £1650-00 (set annual grant towards running costs) and £25-00 refreshments after Remembrance Service, St. Chad’s Church, grass cutting £350-00, Nightingale House, Hospice, £100. Family Friends, support for families £150-00, Marie Curie, Cancer Care £100-00, Holt U.5s, a one off payment to assist with 2 projects (1. Development of disabled access. 2. Construction of the canopy/permanent structure and concertina doors to allow all weather outdoor play.) £2000.

12.    ROCK VILLAS: There was a burst here in the summer. There is a problem now with rain water as it can’t flow and backs up because of the kerb.
13.    CARETAKER FOR CROSS/VILLAGE: Clerk to write to Mr. Solari.
14.    BUDGET MEETING: It was agreed to meet at 6.15p.m before the next monthly meeting to discuss the budget and set the Precept for 2016/17.
Mr. P. Lewis gave apologies for this meeting and the monthly one.


These were proposed for payment by Mrs Jones & seconded by Ms. A. Shone.
2198 – J. Pierce salary & expenses £384-69. 2199 – EMJ grass cutting £220
2200 – Jones Lighting maint. £153-91, 2201 – D. Kettle grass cutting £300,
2202 – M. Jones treatment £350-00, 2203 – Scottish Power energy £19-67,
2204 – Royal b. Legion Wreaths £210-00, 2205 Cancelled 2206 G. Crofts toilets £207-70, 2207 J. Pierce salary & exp Nov £399-25, 2208 – St. Chad’s grant £350-00, 2209 – Kenyon Hall grants £1675-00, 2210 – Marie Curie grant £100-00, 2211 – Jones Lighting maintenance £153-91, 2212 – Quality Acoustics  Sound System £120-00, Holt U5s grant £2000-00.

The next meeting will be held on 24th November, 2015.

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