Holt Community Council – Meeting Minutes – 27th November, 2018

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Holt Community Council - Meeting Minutes - 27th November, 2018

7p.m AT HOLT COMMUNITY CENTRE.

PRESENT: Councillors – Mr. S. Lewis, Mr. P. Gaade, Mr. P. Hinchliffe, Mrs G. Jones, Ms. A Shone, Mr. D. Munnerley, Mr. J. Hughes, Mr. J. Pridding, Mr. J. Cubitt, Mr. J. Duffy, Councillor M. Morris and Mr. Bob Campbell & Mr. Peter Bostock (members of public).

CHAIR: Mr. S. Lewis, the Chairperson, took the Chair and opened with a welcome.

MINUTES: The minutes of the previous meeting were approved and signed as a true record. Mr. Gaade proposed, Mrs Jones seconded this, all agreed.

ITEM 1 – HOLT COMMUNITY GARDENING PROJECT PROPOSAL 2019.
Mr. Bob Campbell was invited to speak on this and had provided an excellent detailed proposal and plan. Bob gave a brief but very interesting talk on the proposals which would involve asking for financial help from the Community Council for a scheme which is intended to enhance the Village of Holt. Bob and Mr. Bostock were thanked for attending and the council will look at this in more depth when budgeting.

ITEM 2 – POLICE MATTERS:
There was no police representative at the meeting but a Police Awareness meeting is to be held on 29th November, 2018 at Bellis’s when OWL Crime watch will be in attendance. Another meeting in New Year was mentioned to the OWL representative but to be held in Kenyon Hall as it is more central. It was mentioned that it would be nice to see our PCSO more visible in the village especially around the school then children and parents get to know her.
The Clerk had spoken to Graham Lloyd of WCBC who said a ‘Speed Check’ could be carried out at a cost of £75. Mr. Gaade proposed that this be requested in Chapel Street, Mr. Cubitt seconded, all agreed.

ITEM 3 – MATTERS ARISING FROM THE MINUTES:
1. CLEOPATRA’S – WCBC had met here with the owners and monitoring to be done and owner to speak to any cycle owners causing obstruction. Restriction scheme to be put forward by WCBC. Mr. Gaade proposed let WCBC carry out scheme, Mr. Cubitt seconded. All agreed. Consultation will take place .
2. PROPOSED NEW PLAY EQUIPMENT PROVISION: A meeting is to be held on Thursday, 29th November, 2018 at 12.30 p.m. with Carla Hughes from WCBC Clerk has notified councillors wishing to attend. It was noted that before anything was agreed permission would have to be given for Church Green from WCBC and Holt Town Trust!
3. NEW TRAFFIC SPEED SIGNS – These are now in place and positive feedback given especially on siting of one in Frog Lane! Clerk and Council expressed sincere thanks to Mr, Gaade who had dealt with the firm  when Clerk was unable to.
4. REMEMBRANCE SERVICE: Mr. Gaade reported that this had gone very well and there were a lot of people in attendance for the 100 Year Anniversary of the end of World War 1. Thanks were expressed to all who helped i.e. with barriers and also the Kenyon Hall Committee for refreshments. It was discussed and Ms. Shone proposed, Mrs Jones seconded that a 100 new Service Leaflets be printed. All agreed. The address system also needs to be looked at to improve it. Thanks to Shane Coupland who first played the Cornet at the service aged 13 and played again many years later at this years’s service!
5. HOLT CASTLE: The Clerk is to be in touch with Steve Grenter to sort out Grass cutting invoices and was also requested to mention quite a substantial fall of stone.
6. BOWLING GREEN: Letter received from Mr. Kettle to notify us he has finished with cutting the green after a few years. Thanks sent to him. Clerk to try to get some prices for cutting and the Green is to be discussed.
7. STREET LIGHTING – CONVERSION TO LED LIGHTING: Quote received from Jones Lighting for Survey and price per lamp for conversion. It was rather confusing as too many lights included but worked out around £16000. Clerk to get 2 more quotes from other companies. It was also agreed a sub committee of Mr. P. Hinchliffe, Mr. P. Gaade and Clerk.
8. INVESTEMENT STRATEGY: Mr. Hinchliffe and Clerk have been searching around to try to get higher interest but there isn’t much available for our requirements. Things to remain as they are until something suitable found.
9. NEW COMPUTER: Mr. Hinchliffe proposed the clerk purchase this at approximately £500 as it will have updates of necessary things pointed out in Data Audit. The old one is faulty and has already cost £100 for repairs.  Mrs Jones seconded, all agreed.

ITEM 4 – CORRESPONDENCE:
10. MEMORIAL: Mrs Jones proposed, Ms. Shone seconded a memorial for the Late Mr. Rupert Capper be approved. All agreed.
11. PLANNING APPLICATIONS: Commonwood Farm, Buck Road, Commonwood – change of use of ancillary annexe accommodation to holiday let – no objections.
Land between Walden House & Holt Lodge Cottages, Hugmore Lane, Llanypwll – erection of stables and laying of hardstanding (in Retrospect) No Comment!
Castle View, Castle Street, Holt – re-surface of existing driveway with Yorkshire flagstones & Yorkshire setts with existing cobbles being utilised as a feature. No objections. Westleigh, Smithfield Green, Holt – Notification of proposed works to trees within Holt Conservation area (6 Leylandii trees – remove) Np objections.
12. FINANCIAL SHEET: The financial sheet for October was studied and Mr. Hinchliffe explained the favourable variables to the Budget for 2018/19. The members were asked to consider items for Budget Meeting which was set for 8th January, 2018. The Tax Base for the precept is 843 which is a favourable increase of 13. Mr. Cubitt proposed the finances be received and approved. Mr. Munnerley seconded.

ITEM 5 – AGENDA:
13. FORMAL RE-ADOPTION OF STANDING ORDERS, FINANCIAL ORDERS (NALC APPROVED) RISK ASSESSMENT, MODEL CODE OF CONDUCT (ADOPTED BY MEMBERS WHEN TAKING OFFICE) Mr. S. Lewis proposed these all be formally re-adopted, Mr. Munnerley seconded. All agreed.
14. ELECTION OF REPRESENTATIVES TO SERVE ON HOLT ENDOWED SCHOOL FOUNDATION: A letter had been received from Mr. G. Mitchell
Requesting one member but saying there were always two from the Community Council. The position as a member was explained and Ms. Shone proposed Mr. Jolyon Pridding who was seconded by Mr. J. Duffy. Mr. J. Cubitt proposed Mr. S. Lewis Mr. Munnerley seconded. Both members were thanked.

ITEM 6 – ANY OTHER BUSINESS:
15. PUBLIC TOILETS – The planter here needs attention as bush sticking out.
16. VISIT TO 101 ROOM ST. ASAPH: Four members had attended and Mr. Hinchliffe spoke on how interesting and enlightening the visit had been.
They receive a call every minute of the day and organise Fire and Police and can call an Ambulance. Members who attended thanked.

ACCOUNTS: The following accounts were approved for payment and also any in December. Mr. Hinchliffe proposed this, Mr. Munnerley seconded, all agreed.
2512 – AVOW                             Wages – G. Crofts November          £241.13
2513 – EDF Energy                    Street Lighting – energy                   £681-92
2514 – TWM Traffic                   2 x New Speed Signs                          £5535.17
2515 – Holt C.P. School            Grant 10 Chromebooks                      £2000.00
2516 – Mrs J. Pierce                  Salary & expenses – November        £342.09
2517 – Marie Curie Nurses       Grant                                                     £100.00
2518 – Nightingale House        Grant                                                     £100.00
2519 – Wales Air Ambulance   Grant (Children’s Ambulance)        £100.00
2520 – Mr. D. Kettle                  Grass Cuts – Bowling                        £  60.00
2521 – JDH Audit                       Data Audit 2018                                 £720.00
2522 – Mr. E. Jones                   Extra Grass Cut – Cemetery           £220.00
2523 – Kenyon Hall Comm.     Grant S.19 & S.137                            £1675.00
2524 – St. Chad’s Church          Grant – Grass cuts                           £350.00
2525 – Jones Lighting               Street Lighting – Maintenance     £160.70
December 2018
2526 – Mr. J. Jones                   New Computer                                  £478.00
2527 – Avow                               Wages – G. Crofts December         £241.13
2528 – Mrs J. Pierce                 Salary & expenses December         £337.46
2529 – AVOW                           Wages – G. Crofts January 2019    £241.13

Next Meeting will be held on Tuesday, 8th January, 2019.

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