Holt Community Council – Meeting Minutes – 27th July, 2016

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Holt Community Council - Meeting Minutes - 27th July, 2016

Venue: Holt Community Centre

PRESENT: Councillors: Mr. S. Lewis, Mr. P. Lewis, Mr. P. Gaade, Mr. J. Cubitt,
Ms. A. Shone, Mr. J. Pridding. Councillor M. Morris. No police representation.

APOLOGIES: Mrs G. Jones and Mr. J. Evans.

CHAIR: Mr. S. Lewis, the Vice Chairperson, took the Chair and welcomed everyone to the meeting. A silence was held in respect of the late Mr. Robert Redhead and Mr. Raymond Baker.

MINUTES: Mr. Gaade proposed, Ms. Shone seconded that the minutes of the last meeting be signed and approved as a true record. All agreed.

1.    HOLT CASTLE & RE-ENACTMENT: Mr. Cubitt kindly reported on the meeting held to discuss the events planned for the weekend of the 17th & 18th September, 2016. It was asked if the Community Council could possibly contribute by paying the £100 for the Hire of the Kenyon Hall for some events planned. The whole issue of the condition of the Castle Grounds was discussed as everyone is very concerned with the terrible state of the grass and access path to Castle. Mr. Gaade felt he could not support this WCBC planned event when conditions were so bad. Mr. Lewis agreed. Mr. Lewis thought we should support it as it is good for Holt. Mr. Cubitt proposed give £100 towards the Kenyon Hall cost Mr. Pridding seconded. Vote took place and was 4 in favour 2 abstentions. The situation here is to be on a Probationary period and the Clerk is to write again to the WCBC expressing their embarrassment already experienced with the lack of maintenance and asking their maintenance plans for grasscutting. Letter to go to Chief Executive, Councillor D. Bithell (lead member responsible for Environmental and M. Howarth.
2.    CROSS – Proposed parking order. This has been advertised and is now under review.
3.    PUBLIC TOILETS:  The plumber is to deal with the replacement of the cistern and also tap in the Ladies toilets.
4.    NEW VILLAGE SIGNS: Two signs have been done and Mr. Gaade is still in discussion with highways regarding the third. Thanks again for this to Mr. Gaade.
5.    HOLT VILLAGE CARETAKER: The Caretaker had initially been given instructions to do a block of hours and after discussion it was agreed to ask him to continue until further notice with 4 hours a month. All agreed.
6.    CO-OPTION OF 2 COUNCILLORS: The vacancies have been advertised in accordance with ruling from the Electoral Office and applications were asked for by 12th August, 2016. It was agreed that any applications would now be considered in the September meeting because of the August recess.
7.    MONTHLY BUDGET: The Clerk handed out the monthly financial budget sheet which was discussed. Mr. Gaade proposed this be approved and signed, Ms. Shone seconded. The Clerk did point out that the External Audit had contacted her and a full Budget sheet for the year is required when setting the Annual Budget and this  then needs reviewing twice a year. A Budget meeting was held before Precept setting but no sheet prepared as Clerk unaware of this but had put in place Monthly Budget sheets when this was mentioned as follow up by Internal Audit!
8.    CEMETERY: The situation with the bin being returned to its position in the cemetery is to be monitored.
9.    ALLOTMENTS: The conditions of some allotments are still not good and one in particular is very bad. The boundaries of allotments need tidying and on some plastic e.t.c. needs putting tidy. Mr Cubitt proposed notice to quit be given to one tenant as a previous letter was sent to ne avail. Mr. Gaade seconded. All agreed.

10.    GENERAL: Dee Valley – notification of their Website – noted. Cancer Research, publication – noted. SLCC Conference – noted. Farndon Band Christmas Itinery 2016 received – noted.
11.    MEMORIALS: Several applications were received and Mr. P. Lewis proposed these be approved, Mr. Cubitt seconded. One application was to be investigated regarding size as the design may be overlapping. Concern was expressed by some members regarding some items on graves e.t.c and it was agreed we need to set a criteria.
12.    PLANNING APPLICATIONS: Land west of Wrexham Golf Club, Holt Road, Llanypwll, Wrexham – Outline planning application (with all matters reserved apart from access) for roadside services incorporating a petrol filling station with ancillary kiosk, family pub/restaurant, drive-thru restaurant and associated car parking. A lot of concern was expressed with this applications and the Clerk is to object on several grounds including mainly highway (pedestrian access across dual carriageway - people crossing to reach facilities ) Road markings already cause confusion with roundabout for vehicles. Noise for nearby residents on estates. The provision of parking for 5 lorries and a rest area, toilets e.t.c. This facility should be provided on the nearby Industrial Estate which was pointed out when plans for new road were first put forward! There is already a pub nearby standing empty so no need for a family pub/restaurant!
18 Vicarage Court – installation of replacement UVPC windows and front door.
No objections. Westleigh, Smithfield Green, Holt – Cedar (T1) Fell to ground level (protected by Holt Conservation area – no obj. Cornish Hall Barns, Wrexham Road, Holt  - Alteration to unit 5 including rebuilding of cut rigger, new parking barns/stores for units 1-5 & new site layout (including residential curtilages) no objections. Red Hall, Plas Bostock, Commonwood, Holt- listed building consent for conversion of farm building to 1 no single storey dwelling, no objections also conversion of farm building to 1 no. single storey dwelling – no objections. Yew Tree Farm, Wrexham Road, Holt – reduce height by 2m, yew tree – no objections. Former Baptist Chapel, Chapel Street, Holt, Wrexham – Section 78 Appeal – Noted.

ITEM 3 – AGENDA – NJC Pay Award – Clerk. This is to be backdated to 1st April, 2016. Mr. Gaade proposed the Clerk be awarded the 1% and Mr. S. Lewis seconded but as there was doubt if she should have more it was agreed approval be given to implement the right increase before the next meeting. Mr. Cubitt proposed this and all agreed.

13.    GENERAL MATTERS: Cemetery hedges – Mr. Gaade had met Mr. E. Jones and he had done all the hedges for £150. Mr. Gaade explained a grave kerb had been knicked and suggested sandstone kerb be placed to prevent this happening again. Mr. Cubitt proposed that Mr. Gaade arrange this, with Mr. S. Jones Mr. Pridding seconded. All agreed. Bins on Cross – Mr. Gaade had emptied these twice but then WCBC had eventually emptied them. Lights were reported to Clerk to report to Jones Lighting. 30mph sign, by exit to village opposite Chester Lane, turning around as no restriction on it. Question raised why black wheelie bin at Castle? Clerk is to once again raise the question as to when all WCBC hedges to be cut. Finally got one by toilets done!
14.    PLAY SCHEME – This has been very successful and will run until the end of the Summer holidays. If this is to continue from February half term onwards then funding will be needed. The Clerk is to contact Aaron Jones the leader and ask for an exit report and an outline of costs if it is to continue. These are needed by the October meeting and then this item put on the October agenda. All agreed.

ACCOUNTS TO BE PAID – Proposed by Mr. S. Lewis, seconded by Mr. P. Lewis. All agreed. Permission was also given for all necessary payments to be made in recess i.e. regular invoices. Any needing special approval the Clerk will Phone members.

2270 – E.M.J. Services        Grass cuts           £220-00
2271 – Mrs J. Pierce             Salary & expenses    £331-04
2272 – Mr. M. Jones            Treatment – Green    £300-00
2273 – Jones Lighting         Maintenance          £383-80
2274 – WCBC                       G. Crofts-wages      £219-00
2275 – Mr. D. Kettle           Grass Cuts           £165-00
2276 – Scottish Power         Energy               £  21-05
2277 – E.M.J.                       Grass Cuts           £220-00
2278 – SLCC                        Membership           £  88-00
2279 – Mrs J. Pierce          Salary & increase    £362.19
2280 – E.D.F.                      St. Lighting energy  £586-95
2281 – Mr. D. Kettle          Grass Cuts           £165-00
September Payments Made: -
2282 – WCBC                   G. Crofts wages      £219-00
2283 – Jones Lighting         Maintenance          £245-87

The next meeting will be held on Tuesday, 27th September, 2016.
Members will be contacted should any urgent matters arise.

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