Holt Community Council – Meeting Minutes – 26th February, 2019

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Holt Community Council - Meeting Minutes - 26th February, 2019

7 P.M. AT HOLT COMMUNITY CENTRE.

PRESENT: Councillors – Mr. S. Lewis, Mr. J. Hughes, Mrs G. Jones, Ms. A. Shone, Mr. D. Munnerley, Mr. P. Gaade, Mr. J. Pridding, Mr. J. Cubitt, Mr. P. Hinchliffe, Mr. J. Pridding. Councillor M. Morris, two members of the public. Mr. Mark Greenhough, New Living Landscape Officer.

CHAIR: Mr. S. Lewis, the Chairperson, took the Chair and welcomed everyone to the meeting. A silence was held in respect of the late Mrs Jenny Chalinor and Mrs Martha Rowland.

ITEM 1 – LIVING LANDSCAPES – Mr. Mark Greenhough.
Mark had taken over from Jonny Hulson who has moved. He introduced himself and then the following matters were discussed from projects started by Jonny.
Woodland Copse – Mark was asked to get a price for the cutting of grass here and also the inside of the hedge. Question was asked re. pallets in copse. Mark had put these to use for project. Meadows: Mr. Munnerley had sent e,mail which was read out. It asked for some strips to be left for nature in the meadows. This was agreed and Mr. Gaade will speak to the Contractor. The gate has dropped here and Mr. Gaade will contact Mr. S. Jones who installed it. Mark was thanked and we look forward to working with him.

ITEM 2 – PROPOSED COMMUNITY GARDENING PROJECT:
Mr. Campbell spoke on this and one area under discussion was the land by toilets.
It was pointed out that a few legalities were involved with a Constituted Group such as insurance e.t.c. The soil heap by the toilets legally belongs to Mr. Tomlinson as it was removed from the Playing field , Wrexham Road when car park installed. The Clerk is to write to ask if this can be used? The Clerk mentioned Allotment 8 had been vacated the week before the meeting and this was offered to the group as a base to start. This was accepted. Mr. Gaade proposed one name be put on the tenancy and it be rent free for a year. Mrs Jones seconded. This was gratefully accepted by Mr. Campbell on behalf of the group. Tiered baskets were also discussed on the Cross but the Clerk is to write to the Holt Town Trust for their approval if the Community Council should go ahead and support this financially.The group are in touch with Nicky Ellis from WCBC. Mr. Gaade concluded this by proposing we will support financially but decide the amount when any funding is known. Mrs Jones seconded, all agreed.

ITEM 3 – MATTERS ARISING FROM MINUTES:
1. DEFIBRILLATOR: Helen McCarthy and a colleague had kindly done some maintenance on this and she had sent a list of batteries needed and future maintenance. Mrs Jones proposed we thank Helen and accept her kind offer to purchase the batteries and maintain the Defibrillator for us. Ms. Shone seconded. All agreed.
2. POLICE MATTERS: There have been a lot of moves in Police force and our PCSO has been moved and our new PCSO is Lisa Davies who isn’t present this evening. Clerk had no Community Crime report. A couple of items were mentioned. One was astolen van and the other item is to be passed to Lisa for attention.
3. GENERAL MATTERS: Lights and Lit Signs: A list had been sent to WCBC and most faults have been actioned but a few remain. Clerk to report.
Grids – Mr. Gaade had walked the village and sprayed these as most grids are blocked. The Clerk then reported them all and the reply was they would be done if causing flooding to property or likely to cause an accident. This is not good enough as they have been like this for a couple of years despite previous reports sent in to WCBC. Councillor Morris reported that Frog Lane – Green Street will be closed for works in near future. Noted.
DOG FOULING: This is still bad in some areas of the village despite extra notices being put up. Mr. Gaade proposed the Clerk purchase ‘Dog Fouling Stencils’ which are used to spray in bad spots hoping to deter owners who allow their dogs to foul and don’t pick it up! It was agreed up to £50 be spent. Ms. Shone seconded. All agreed. (Some councillors volunteered to do this).

ITEM 4 – CORRESPONDENCE:
4. MEMORIAL: Mrs Jones proposed permission be given for a memorial for the late Steven and Sandra Shone, Mr. Munnerley seconded, all agreed.
5. ANNUAL INTERNAL AUDIT PLAN 2018/19 – this was formally received from JDH Business Services also their letter of engagement. Mr. Cubitt proposed we accept this, sign the letter of engagement and appoint them as our official Internal Auditors for 2018/19. Mr. Hinchliffe seconded and all agreed.
6. PLAY AREAS – SERVICE LEVEL AGREEMENT: Thius was received from WCBC for 2019/20. Total cost for 2 play areas is £536.60 plus VAT per annum.
Mr. Cubitt proposed this be signed and accepted, Ms. Shone seconded, all agreed.
7. SCOTTISH POWER: Price for new fixed rate for two years received. Mr. Hinchliffe proposed this be agreed, Mr. Gaade seconded. (Public Toilets energy only!) All agreed.
8. PLANNING APPLICATIONS: School House, School Lane, Holt, Wrexham – Notification of proposed works to trees within Holt Conservation area – 2 Beech Trees – removal. No objections. Land South of Holt Road, Wrexham,  – outline application for the construction of up to 600 dwellings with associated landscaping, public open space and on-site infrastructure with all matters reserved except the northern access. This development is premature as it is part of a large proposed area in the LDP and there is no infrastructure masterplan and could result in a few smaller developments with no one having responsibility for the overall infrastructure. Home Farm House, Wrexham Road, Holt – alterations to outbuilding to provide external office/garage/bathroom on ground floor with storage space above to include new velux windows and replacement windows and door – no objections. Rivermead, Bridge Street, Holt – Notification of proposed works to tree within Holt Conservation area. 1 Lawson Cypress Tree – remove. No objections. Lodge Farm, Commonwood, Holt – Change of use of land from agricultural to use for clay pigeon shooting range in association with field & falcon gun shop & gunsmiths ( in retrospect). This not in area, consultation only. No comments.
9. INDEPENDENT REMUNERATION REPORT TO MEMBERS 2019/20 –
The report was presented to members which advised on the expenses available to all members. The members were invited to advise the Clerk if they wished to apply. All members returned a no claim.
10. BUDGET & FINANCIAL SHEET – JANUARY.
This was received by members and discussed. Mr. Cubitt proposed this be approved and accepted Mr. Munnerley seconded. All agreed.
11. INVESTEMENT STRATEGY: Possibilities for investment have been looked into throughout the year but there was nothing suitable therefore no investments were made.

ITEM 5 – ANY OTHER BUSINESS:
12. DEMENTIA FRIENDLY VISIT: Mrs Jones reported how interesting and good the visit had been. The Dementia Bus will visit again. Noted.
13. GENERAL MATTERS: Salt Bins – need cleaning and filling. Holt Castle – Mr. Hinchliffe proposed , Ms. Shone seconded that Mr. Gaade get quote for new contract for Castlke grasscutting and the field, All agreed.
Clerk to contact Headteacher of Darland to ask for the pick up of pupils to be by the Chip Shop not on Cross.  Allotments – 2 cars being left parked here. Clerk to investigate.
14. COMMUNITY CINEMA AT KENYON HALL: Mr. Hinchliffe reported that this is up and running and a very successful evening had been held.
15. SPEED CHECK: This had been carried out in Chapel Street and Clerk to request the condensed results of this.
16. CHROME BOOKS: Mrs Jones reported that the pupils of Holt School were successfully using their Chrome Books and enjoying them. The thanks of the Headteacher and staff were passed onto members. Mrs Jones was thanked for the message.

ACCOUNTS: Mr. S. Lewis proposed the following accounts be approved and paid, Mrs Jones seconded. All agreed.
2530 – Jones Lighting      St. Lighting maintenance December   £160-70
2531 – Scottish Power      Standing Charge                                      £  34-43
2532 – A. Pridding           Grass Cuts-Holt Castle Field                 £600-00
2533 – WCBC                    Half Year Maintenace 2 Play Areas.    £316-80
2534 – J. Pierce                Salary & expenses                                    £412-50
2535 – Kenyon Hall         Hire of Hall                                              £  50-40
2536 – EDF Energy         St. Lighting Energy                                £641-73
2537 – Hafren Dyfrdwy Water Supply – Toilets/ Bowling        £147-37
2538 – Jones Lighting   St. Lighting Maintenance January      £238-03

The next meeting will be held on 2nd April, 2019.

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