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Holt Community Council - Meeting Minutes - 23rd February, 2016
Venue: Holt Community Centre
PRESENT: Councillors: Mrs G. Jones, Mr. J. Pridding, Mr. P. Lewis, Ms. A. Shone,
Mrs L. Roberts, Mr. S. Lewis, Mr. J. Cubitt, Councillor M. Morris. PCSO D. Jones.
Members of the Public – Mr. P. Kalkwarf, Ms. H. Done & Mrs B. Gittins.
APOLOGIES: Mr. P. Gaade & Mr. D. Roberts.
CHAIR: Mrs G. Jones, the Chairperson. Took the Chair and welcomed everyone to the meeting. A silence was held in respect of the late Mr. Michael Jones.
MINUTES: Ms. Shone proposed the minutes of the last meeting were signed and approved as a true record, Mr. S. Lewis seconded, all agreed.
ITEM 1 – PARKING PROBLEMS & ACCESS PROBLEMS ON CROSS:
This item was taken first as the PCSO had not arrived. The members of the public were invited to speak as two of them were from Cleopatras and had received a letter from the Clerk. Mr. Kalkwarf spoke to the committee and discussion took place. Views were put from both sides and after some time a letter was handed to the Committee containing points raised by and this was formally received and would be considered. The three members of the public were thanked and left.
ITEM 2 –POLICE MATTERS: - PCSO DAVID JONES.
PCSO Jones handed out the monthly crime reports and once again the matters referring to Holt were very low but the PCSO urged everyone to secure their property and be vigilant. Advice had been sought by David regarding Parking on pavements and obstruction but even though the police are doing what they can the PCSOs have no power over this. The council's traffic wardens have no power unless there is a traffic order in place and there is no order in Wales (i.e.Parking on pavements) David will continue to speak to offenders if he sees them. There is a vehicle being parked across the pavement and even though the owners have been spoken to this is still happening. PCSO to approach them again.
Motorbikes – The problem with these is usually Sunday morning in the better weather. Let police know if there is an increase in this. The PCSO was thanked and left the meeting.
ITEM 3 – MATTERS ARISING:
1. PLAY SCHEME: Aaron had sent a report to the Clerk and although only three sessions had been held so far 30 plus children had attended and enjoyed Real play i.e. building dens, playing rounders, cricket e.t.c. Very favourable reports have been received and we wish the scheme continued success in Holt.
2. ROMAN TILEWORKS PROJECT: The Clerk had sent a letter of support and a pledge of £500 for which John Cubitt thanked the committee and confirmed spoken to. This is a very exciting project for Holt but also across a wider area. Thanks to all concerned for their efforts.
3. PUBLIC TOILETS: - Cameras installed. Thanks to Paul for arranging this.
4. NEW BARK ON PLAY AREAS: The bark had been done on both areas and the clerk had asked about the matting but was told the grass is supposed to grow through this! The Community Council will pay the bill then claim for Church Green from the Holt Town Trust.
5. TROUGHS AT THE ENTRANCE TO THE VILLAGE: Mr. Pridding is kindly donating these and he passed pictures of them around. He was thanked for this. A sites have been chosen and approved by WCBC.
ITEM 4 – CORRESPONDENCE:
6. J. D. H. INTERNAL AUDITORS: Correspondence had been received listing all the audit checks provided by their service. The decision to use their services until further notice was made some years ago but Mr. P. Lewis proposed we renew our faith in their services and re-confirm our continued use of their services, Mr. Pridding seconded. All agreed.
7. OMBUDSMAN – Principles of Good Administration and Good Records Management: This was received and noted.
8. WREXHAM LOCAL DEVELOPMENT PLAN - 2013 - 2028 - Preferred Strategy.
Councillor Morris kindly filled everyone in on the main points and objectives in this document and over the period 11700 houses and also some employment sites will be developed. 5500 – 6000 properties will be on open countryside outside settlement limits. The most concerning one which is proposed near to Holt and partly in Holt is on land belonging to Tyn Twll farm, Rugby Club, Bryn Estyn and Morgan Llwyd playing fields. This will be a very large site with a very large number of houses. Probably the major concern is how local schools, healthcare e.t.c will cope! The proposed strategy is on the website and on view at Redwither Tower and local library.
9. JONES LIGHTING: Notification received of a .8% increase on the lighting contract for 2016/17. Mr. P. Lewis proposed this be accepted, Mrs Roberts seconded. All agreed.
10. PLANNING APPLICATIONS: Holt Lodge Farm, Hugmore Lane, Llanypwll, Wrexham. Variation of condition 2 of planning permission P/2014/0511 relating to implementation of mitigation strategy. No Objections. The Croft, Frog Lane, Holt – erection of Red sandstone Boundary Wall (maximum height 1M & pillars maximum height 2M ) and tarmacking of existing turning area. No objections. The Bungalow, Wrexham Road, Holt – Fir Tree – pruning around telephone wire by approximately 0.5m to 1m also Walnut tree – prune back approximately a third all around (within Holt Conservation area) no objections.
11. Cleopatra’s – Letter handed to Committee. This had been handed to the Clerk and officially received, Discussion took place on the contents of the letter which had been raised previously. Discussion took place and it was felt the way forward was to have a meeting with Darren Williams (WCBC Highways) Councillor Morris, Mrs G. Jones (Chairperson Holt Community Council ) and 1 other member from H.C.C. & management Cleopatra’s. This to be arranged.
12. SECTION 106 AGREEMENT: This has now been amended and the Chairperson and Clerk signed and a copy received by the Clerk.
ITEM 5 – ANY OTHER BUSINESS:
13. ELECTION OF COMMUNITY COUNCIL REPRESENTATIVE TO SERVE ON HOLT TOWN TRUST: This vacancy is to replace Mrs Linda Roberts who has stepped down and was thanked for all her hard work Mr. Pridding proposed Ms. Arlene Shone and Mrs G. Jones seconded. All agreed and she was thanked.
14. MONTHLY BUDGET AND INVESTMENT STRATEGY: The monthly budget sheet was handed out and Mr. P. Lewis proposed it be accepted, Mr. S. Lewis seconded, all agreed. The clerk had been looking continually at possible investments for the sum which we had held in a Fixed Bond but the only higher interest options are the High risk ones therefore the committee agreed to leave the money in the account it’s in earning a little interest but it is secure. Mr. Cubitt proposed this and Mrs Jones seconded.
15. MATTERS TO REPORT: Light at Frog Lane. Hedge needing trimming.
Litter picking – Mr. Gaade had been asked regarding an offer of picking litter up on highway. He had contacted Clerk and it is fine but it is not our responsibility for them as we are not insured for this. It is their own decision!
Frog Lane – potholes. Already reported!
ACCOUNTS – THESE WERE PROPOSED FOR PAYMENT BY MRS ROBERTS AND SECONDED BY MRS JONES, ALL AGREED.
2233 – Mrs J. Pierce salary & expenses February £328-70
2234 – Jones Lighting maintenance January £153-91
2235 – WCBC Bark – Play Area £805-61
It was agreed the next meeting will be held on Wednesday, 23rd March, 2016.