Holt Community Council – Meeting Minutes – 19th September, 2018

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Holt Community Council - Meeting Minutes - 19th September, 2018

7 P.M. AT HOLT COMMUNITY CENTRE.

PRESENT: Councillors – Mr. S. Lewis, Mr. P. Gaade, Mrs G. Jones, Ms. A. Shone, Mr. J. Duffy, Mr. J. Pridding, Councillor M. Morris and Sergeant Luke Hughes Wrexham Rural Districts. 2 members public.

APOLOGIES: Mr. J. Cubitt, Mr. J. Hughes & Mr. P. Hinchliffe.

CHAIR: Mr. S. Lewis, the Chairman, took the Chair and opened with a welcome. A silence was held in respect of the late Mr. Noel Belmont.

MINUTES: Mr. Gaade proposed, Mr. Pridding seconded that the minutes of the last meeting be signed and approved as a true record. All agreed.

ITEM 1 – POLICE MATTERS.
The Community Crime figures were discussed and even though the Holt area is relatively low in crime there had been 3 personal ASBs, 4 Burglaries in daytime and general theft also ASB nuisance incident. Sergeant Hughes had introduced himself and did comment that he was keen to provide more information with these figures such as locations but he did confirm that to keep a record of times and visits to Holt would be very time consuming and not an option but offered to do month as a one off. He was thanked! Police presence is to be stepped up during darker nights especially Bonfire Night and Halloween. The Community Speed watch was discussed and the sergeant offered to set up a demonstration at a separate meeting.
‘Rock the Park’ was discussed and although there had been a couple of issues with a bit of tweaking the police would not object to another one being held.  Various police operations are being held in Wrexham which will hopefully cut some crime but vehicle theft and number plate theft was highlighted and explained to the committee. Public urged to put car keys away safely!! Remembrance Day Cover was discussed and even though police cover is cut this should be okay. There will be a member of Police to lay a wreath. The sergeant was thanked for a very informative visit. Clerk to get dates for Room 101 visit to St. Asaph.

ITEM 2 – MATTERS ARISING FROM THE MINUTES:
1. CLEOPATRAS: No further information on this from WCBC. This was discussed and Ms. Shone proposed the clerk contact WCBC and ask for information and inform them if no action within month then a formal complaint would be sent as it is nearly 2 years since they issued a notice. Mrs Jones seconded. All agreed.
2. PROPOSED NEW PLAY EQUIPMENT: This is not something that can be rushed and extra funding may be needed. The Holt Town Trust are paying for fencing on the Church Green so unlikely to have any finance to help. Mrs Jones offered to meet with some mothers e.t.c to establish what items of equipment might be purchased. She was thanked.
3. NOTICE BOARD ON CROSS: This was discussed and Mr. Gaade who has been dealing with this thought the best option was a Padlock and Key system. Mrs Jones proposed this be done, Ms. Shone seconded, all agreed and Mr. Gaade thanked.
4. KINGDOM LEISURE: 4 visits had been made to Holt but the contract between Kingdom Leisure and WCBC is to be discussed as there is a lot of dissatisfaction with their services from several communities.
5. TREE & HEDGE CUTTINGS: The Clerk had written to the resident concerned and they had replied with helpful answer to this.
6. ANNUAL RETURN 2017/8 – The Auditor General for Wales (Grant Thornton)
Certificate and Report had been received and an unqualified audit report was received with one minor clerical error which will be rectified in 2018/19 and questioning of Reserves of Community Council. Mrs Jones propose this be officially received and Mr. S. Lewis seconded, all agreed. The Clerk is now to publish this on the Website and Notice Board also the Notice of Completion of Audit for required period.
7. STREET LIGHTING – SURVEY: Mr. Francis of Jones Lighting has been asked to carry out a survey on the Holt Community Council Lighting. WCBC have done some areas and several communities have either replaced all or done some of their LED replacement.
8. FLASHING 30MPH SPEED SIGNS: 3 quotes were received and after a lot of discussion it was agreed that a sign be provided on Wrexham Road and also one on Frog Lane if everyone agreed when the quote sent to them as some mebers absent. Mrs Jones proposed this, Mr. Pridding seconded, all agreed. Mr. Gaade has done a lot of work on this with Gary from TWM and it will be good to have these installed as soon as possible, Many thanks to Mr. Gaade.

ITEM 3 – CORRESPONDENCE:
9. PLAY AREAS: Correspondence received from Carla Hughes, WCBC asking for the go ahead to replace bark at the 2 play areas as the levels are low. The total amount of each area is £522.90 including labour. Mrs Jones proposed this be done as it is a safety issue, Ms. Shone seconded. Clerk to approach Holt Town Trust to pay for the Church Green area but the go ahead is to be given to Carla to get the job done. All agreed.
10. INVITATION TO MAYOR’S CHARITY BALL: Mr. S. Lewis took this – noted.
11. SPEED CHECK – Mr. G. Lloyd from WCBC had offered to carry out another speed check in Smithfield Street. This is to be requested by Bella Vista by nearest lamp column. Mr. Gaade proposed this Mr. Lewis seconded.
12. BOWLING GREEN – Letter on behalf of bowlers. It was agreed this be placed on the Agenda for October.
13. ‘SILENT SOLDIER’ – To commemorate the 100 years since the end of World War 1 various emblems and statues have been produced. Mrs Ayling has purchased a ‘Silent Soldier’ for Holt and approached the Community Council for £150. Mrs Jones proposed that £75 be given subject to the Town Trusts approval if this is to go by the Cenotaph and for her to approach the Holt Town Trust for the other £75 but if unsuccessful to come back to the Community Council. Mr. Gaade seconded this, all agreed.
14. HOMESTART AGM – This was noted.
15. PLANNING APPLICATIONS – A pre-planning application has been received from Bloor Homes for the building of up to 600 homes on land south of Holt Road, Wrexham. This was looked into and the general thought was that no homes should be built before infrastructure was settled as it could result in no developer taking responsibility once their development complete. Braemar, Vicarage Court, Holt – Installation 2 UVPC Replacement windows – no objection. Land adjacent to Hillside Farm, Holt Road, Llanypwll – Outline Application for residential development for 2 detached dwellings with associated garages – no objections. Little Lodge, Castle Gardens, Holt. – Proposed work to trees in Conservation area. Various – no objections.
16. FINANCIAL – MONTHLY BUDGET SHEET – This had been given to all members. Mr. Pridding proposed it be received and approved as true record, Mr. Duffy seconded. All agreed.

ITEM 4 – AGENDA:
17. VACANCY ON COUNCIL: The vacancy had been advertised as required by law but no response. The next step is to publish the Co-option notice for the required period and ask for anyone interested to contact the Clerk by 23rd October, 2018. If necessary interview can then be held before the meeting on the 30th October, 2018. Agreed.
18. REMEMBRANCE SERVICE: This had been discussed with Sergeant Hughes but it was also agreed the Sound System be hired again. Mr. Gaade will make contact with the Vicar and also try to get someone to play the cornet as James Cupit is now at university. Thank you James for the times you have played so well for the Village. Good Luck for your future! It was agreed the Clerk pay the usual cheque for wreaths and crosses and also order 10  large poppies for posts. Mr. Duffy proposed Mrs Jones seconded this. All agreed. Mr. Gaade notified everyone that there would be a special Service in St. Chad’s with Holt Voices performing also the Beacon lit to commemorate the 100 years.

ITEM 5 – ANY OTHER BUSINESS:
19. MATTERS FOR WCBC – Brickyard Bends – hedge and Chevron leaning, Brickyard corner. Reminder about poor Road Markings at Village entrance – reported twice! Footpath on Wrexham Road from Border Farm to Village. Grass verge encroaching badly and pavement very narrow and dangerous for users. Previously reported! Restriction Sign, corner Church Green – this was hit. Councillor Morris thought this being dealt with.
20. HOLT CASTLE – Grass cutting. Very positive comments have been made by visitors since the grass cutting has been arranged by the Community Council with WCBC Heritage sharing the cost.
21. CEMETERY: Mr. Jones is to be asked to trim the Hedge by the Bins to match the other side. Discussion took place on an exceptional request for a ‘Cremation Plot’ to be reserved. This was discussed and permission granted. Clerk to arrange. Sympathy expressed to the family. Mr Gaade proposed this, Mrs Jones seconded. All agreed.

ACCOUNTS: Mr. Gaade proposed, the following accounts be approved for payment, Mr. S. Lewis seconded, all agreed.
2496 – AVOW              Wages – G. Crofts              £241.13
2497 – Mr. E, Jones    Grass Cuts                           £220.00
2498 – S. Power           St. Charge                           £  27.96
2499 – Monument      Grass Castle                        £456.00
2500 – Mrs J. Pierce  Salary & exp. September  £345,80
2501 – Mrs Ayling      Grant – Silent Soldier       £  75.00
2502 – Jones Light.    St. Lights Maintenance    £160.70

Next Meeting to be held on Tuesday, 30th October, 2018.

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