Nov 2011 Minutes Print

HOLT COMMUN ITY COUNCIL – MINUTES OF THE MEETING HELD ON TUESDAY, 29TH NOVEMBER, 2011 AT 7P.M. AT THE COMMUN ITY CENTRE.

PRESENT: Mr. Gaade, Mrs Roberts, Mr. Roberts, Mr. Pridding, Ms. Shone, Mr. Lewis, Mrs Jones, Mr. Evans, Councillor Morris, P.C.S.O s P. Hadfield-Jones and Lydia Johnson.

CHAIR: Mr. Gaade, the Chairman, took the Chair and opened by welcoming everyone to the last meeting for 2011. A silence was held in respect of the late Mrs Gahan and Mr. John Parry.

MINUTES: Mr. Pridding proposed that the minutes of the last meeting be signed and approved as a true record, Mr. Roberts seconded this. All agreed.

ITEM 1 – POLICE MATTERS:
A special welcome was given to the police and P.C.S.O. Hadfield-Jones notified the council that she would be moving and that P.C.S.O. Lydia Johnson would be taking over. The members introduced themselves to her and welcomed her and thanked Poppy and wished her well.
There had been a spate of thefts and the police have handed out security advice and given some packs to try to prevent fuel thefts! A car had been stolen and there were a couple of anti-social incidents.
Cars are still parking in the blocked areas, on the Cross and this is causing difficulty for wheel chair users and mothers with push chairs.
A case of obstruction was mentioned to P.C.S.O. Johnson for her to look into.
A Community/Police meeting will take place on 7/12/11 at 2.00p.m. at Wrexham Police station. The police were thanked and Poppy handed a letter in which was read out when she left. A reply is to be sent.

ITEM 2 – MATTERS ARISING FROM THE MINUTES:
1. C.C.T.V. AT CAR PARK/BOWLING:
Mr. Gaade declared interest! Mrs Roberts proposed that we have this installed and Mrs Jones seconded. The council all agreed to accept the £1130 plus vat quote from F.M. Security as this initial cost will save us money in the future as the council have already paid out £500 for repairs to lights and notice boards which were vandalised.
It was agreed that Mr. S, Jones be asked to lower the height of the conifer hedge, fix the notice boards and trim trees. Mr. Gaade to contact him.

2. COMMUNITY CENTRE – CHIROPODIST: Clerk had written regarding this and the Community Health had met and a copy of their minutes was obtained after some follow up from the Clerk however Mr. S. Harmes has still not answered the Cler’s letter and she is to contact him to ask he attends our February meeting or tells us what the issues are affecting Holt and why the service of the Chiropodist was ended with no notification!

3. WALL AT DEE VILLAS: This is to be done as Conservation permission was not needed as thought.
4. PUBLIC TOILETS: Mr. Roberts has been given permission to meet with Phil from Banos to sort out thermostats e.t.c. in case of frost as last year a lot of damage was done. The toilets are to be closed for 3 days over Christmas, 2 at New Year and must be closed by 4.30p.m. each day.
5. GENERAL MATTERS:
Weight limit sign, Rossett Road needs turning. Bracket on 30mph sign Frog Lane.
Playing Field (cheque to be sent).  Letter from WCBC. Couple of lights out of order.

ITEM 3 – CORRESPONDENCE:
6 ANNUAL RETURN FOR YEAR ENDING 31ST MARCH 2011.
The above return has been sent back from Hacker Young Auditors with a clean record and no items to follow up on! Mrs Roberts proposed the Audited Annual Return be formally received by the council, Mrs Jones seconded this and all members agreed. The clerk has published the necessary notice.

7. GENERAL CORRESPONDENCE:
Local Development Plan – notice of next stage, noted. Olympic Torch – notification of route (doesn’t come through Holt!) Opt out donation – meeting to be held, this concerns organ donation.

8. PLANNING APPLICATIONS:
Smithfield House, Castle Street, Holt – Listed building consent for conversion of an outhouse to residential accommodation. The members are to ask that this application has a condition that the building be ancillary to the main dwelling.
The Manse, Castle Street, Holt – removal of an existing porch, replace with a new covered porch & single garage – planning enforcement are dealing with issues at this property and a fresh application may be submitted!
Deeside Cottage, Deeside, Holt – fell 11 Christmas trees – no objections.
Esp Hill Farm, Frog Lane, Holt, Wrexham – Single storey extension to provide hall, family room & sunroom, 1st floor extension over existing lounge to form new bedroom & internal alterations. The members are concerned about the size of this extension and are to question the 30% ruling!
Border Farm, Wrexham Road, Holt – fit 120 Photovoltaic panels to south east roof of existing farm building – no objections.
Millenium Eco Centre, Holt Road, Llanypwll – erection of tree top classroom – no objections.
Cornish Farm, Francis Lane, Holt – change of use of land from use in connection with commercial horse livery to use as premises for an equine veterinary service. No objections.

ITEM 4 – AGENDA:
9. PRECEPT REQUIREMENTS FOR 2012/13.
A financial sheet was handed out and the finance working on the new figure of 812
Was explained by the clerk to the committee. Discussion took place and expected expenditure for the year was considered. A letter from WCBC asking for
As a contribution towards the Community Centre costs was agreed to by everyone and this was included in the precept. The clerk left the room whilst her salary was discussed and during her absence Mr. Lewis proposed a 3 % increase from 1st April, 2012 this relates as an extra £103-50 per annum gross making £3720-30, Mr. Evans seconded this. Mr. Lewis then proposed £23500 be precepted Mr. Roberts seconded. All agreed.
This translates as an extra £1000 for the precept costing at the lowest 89p extra a year for a Band D property and at the highest £1-77 for a Band H property. The council are always mindful of the economic situation and that they are dealing with residents money and manage the accounts as they would their own! The clerk was thanked for her work and she thanked everyone for her increase in salary.

9. FORMAL ADOPTION OF STANDING ORDERS, FINANCIAL ORDERS, RISK ASSESSMENT, MODEL CODE OF CONDUCT AND INVESTMENT STRATEGY.
The members had read the orders and a risk assessment is continually carried out in the year plus an extra one done annually. Investment – a fixed rate bond had been taken out for 18 months so no further investments are to be made for this year. The orders were then all formally re-adopted. Mrs Roberts proposed this, Mr. Lewis seconded, all agreed.
(Paths in cemetery to be looked at – notice board to be assessed! As part of risk assessment for forthcoming year)

ITEM 5 – ANY OTHER BUSINESS:
10. QUEEN’S JUBILEE: The council are aware that celebrations are planned for this and will provide some funding .
Mr. Gaade to try to get a price of a Beacon for the Church.

The meeting closed with wishes for a Happy Christmas and a good New Year to everyone.

ACCOUNTS:
1848 – Dee Valley              water supply- toilets                  £71-85
1849 – Mrs J. Pierce          salary – Nov. Dec. & exp. (net)   £507-24
1850 – Mr. K. Jones          hedge cutting                            £300-00
1851 – Mr. A. White          salary Aug to Dec (2 jobs)         £1557-00
1852 – Messrs Tomlinson  rent field 2012/13                      £    1-00

Mr. Lewis proposed these for payment , Mr. Roberts seconded.

The next meeting will be on Tuesday, 17th January, 2012.