Sep 2008 Comm Council Minutes Print

PRESENT: Mr. Roberts, Mrs Jones, Mr. Evans, Mr. Lewis, Mr. Ratcliffe, Mr. Gaade, Mrs Roberts, Mr. Gibson, P.C. Paul Davies and P.C.S.O. K. Crimes.

APOLOGIES: Councillor M. Morris and Ms. A Shone.

CHAIR: Mr. Roberts, the Chairman, took the Chair and opened with a welcome to everyone after the summer break, especially our new Community Beat Manager, Paul Davies and P.C.S.O. K Crimes. A silence was held in respect of the following; Mr. Jackson, Mrs Route, Mrs Trash and Mr. Wheeldon.

MINUTES: Mrs Jones proposed the minutes from the previous meeting be signed and approved as a true record, Mr. Gaade seconded this.

ITEM 1. – POLICE MATTERS:
P.C. Davies hadn’t taken over until September but he had been around and making himself known in the village. It had thankfully been a quiet month and a report was given out to each councillor. Hotspots have been looked into and the possibility of having a gate Dee Lane is to go on next months agenda!
Notice Board, Bieston area: - this has been vandalised and the police were rung as a witness could identify culprits but no follow up from police. This is to be checked.
The playground on Redrow is still a problem after 8p.m.
A couple of items were discussed i.e. cars parking on pavements – Fairview and also children on bikes with no lights. The police will deal with the latter if seen.
Issues still with youngsters playing football on Cross and cars parking here and also leaving litter by Bowling Green.
Litter including a burnt out tent on Castle.
The police were asked could they keep a monthly log of visits to Holt.
A policing panel is to be arranged.
The police were thanked for their efforts and the committee do appreciate that a lot of the problems are NOT Holt youngsters.

ITEM 2 -  MATTERS ARISING FROM THE MINUTES:

1.STREETSCENE; Still not really happy with this and no reply received from A. Roberts but M. Jones had contacted the clerk and some things done. The problem is as always to big an area and not enough staff. Mr. Gaade suggested in future if not satisfied, contact Mike then A. Roberts then go to Mr. Bradbury.
Double hedges need attention again – Mr. Marchant. Salt Bin on Cross needs removing along with sign and litter here. Drains need clearing before very bad weather!
On god side a very helpful gentleman from WCBC cleared the Castle area when asked – Letter of thanks to be sent.

2.GENERAL MATTERS: Bridge – weeds were done but muck put in river.
Railings need painting green.
Notice Boards – to be repaired. Mr. Ratcliffe proposed the makers repair the Bieston one on Redrow, approximately £50 Mr. Lewis seconded. Thick Perspex to be used.

3. REFURBISHMENT OF TOILETS AND CAR PARK.
A site meeting was held at the toilets and several members attended along with the gentleman who is doing the work. This was fully discussed and the vote was in favour of paying the cheque for £8518-75 for materials (Mr. Lewis still expressed some concern at paying up front) We are still waiting for the transfer of money from the Welsh Assembly so work cannot start until this is done.
Quotes were obtained for the fencing and the lowest was Mr. R. Parry therefore Mr. Gaade proposed he be given the work Mr. Lewis seconded. All agreed.

A quote for the 2 light columns on the car park extension were quoted for but clerk to ask if they will maintain them and also to ask Wrexham for a quote.

Thanks expressed to Linda and Derek for their ongoing work with these projects.

4. SITE VISIT – OLD POLICE STATION, CROSS: Thank you to Mr. Roberts and Mr. Lewis and Councillor Morris for attending this. This was finally recommended for approval by planning despite concerns by us and highways.

ITEM 3 – CORRESPONDENCE;

5.CONSUMPTION OF ALCOHOL IN PUBLIC PLACES:
This was discussed and the members were in favour of the Act proposed by WCBC. Advice needed from the Council on areas but Mr. Lewis proposed we express our interest and support, Mr. Ratcliffe seconded.

6. MEMORIAL: Mrs Jones proposed that a memorial for the Gillam family be approved, Mrs Roberts seconded.

7.GENERAL CORRESPONDENCE:
New Code of Conduct – member training. Mr. & Mrs Roberts to attend if possible. Clerk attended 1st one.
Tidy towns grant aided projects – noted. Recruitment event for potential magistrates – noted. Tarmac – minutes of  July meeting and notification of next meeting on 22nd January, 2009. Supporting social enterprise – newsletter – copies distributed. Meeting on review of Archive service – noted. Budgeting workshop – noted. Copies of plans either passed or refused – noted.

8. PLANNING APPLICATIONS;
West End House, Francis Lane: - Variation of condition to allow operation of 2nd hire vehicle. No objection to this.
The Lilacs, Francis Lane: - 1st floor extension to form new bathroom, increase height kitchen, new mono pitch roof re-placing concrete tiles with slates, replacing UVPC windows – no objections. Is this in conservation area (windows UVPC)?
Newhaven, Church Street, Holt :- removal of existing single storey extension and erection of larger single storey extension. No objections. Concern if in future 2nd storey added!
Swn Y Coed, Chester Lane, Holt:- Removal of existing garages, erection of single storey extension with link to main dwelling to form offices/utility room. This is reduced in size from previous application therefore no objections.

ITEM 4 - AGENDA
9.HIRE OF CHANGING ROOMS FOR MATCHES & PITCH: Discussion took place on this and Mr. Gaade agreed to oversee this. A letter had been received from the Nags Head, Ridley Wood asking to use the facilities but it was agreed this be refused as the pitch is used by Holt Nomads and therefore the hire fee is to remain the same. The fee is to pay for water & electric in the changing rooms! Charity matches from Holt or Bieston are to be free! Hirers to fill in form 2 weeks before match. Mr. Gaade proposed this Mrs Jones seconded. Agreed.
Playing Field – Letter received July from Messrs Tomlinsons’ solicitors. Reply to be sent to them also copy sent to Legal in WCBC. Notification of this action to Messrs Tomlinsons.

ITEM 5 – ANY OTHER BUSINESS:
10. GENERAL MATTERS: Needing attention – bush next to Kenyon Hall.  Cottage on Cross – hedge. Rivermede – bushes overhanging. Letters to be sent to occupiers.
Streetscene – drains, dropped kerbs needed at certain locations. Surface – Brickyard Corner. Graffitti Bus shelter and roof needs cleaning – Kenyon Hall stop. Wall – Dee villas. Railings need painting , green here.
Vans still at Academy garage? Dirty water needs testing at Price’s property – Ridley Wood.
Question raised regarding safety of users footpaths by Fishing ponds – Commonwood.
Mainly concern for children.

Everyone was thanked for attending and left.

ACCOUNTS:
Banos Ltd           R.D.P. Project – Toilet Re-furbishment – materials       £8518-75
Mrs J. Pierce       salary – September                                                  £  289-27
WCBC                Lighting Maintenance                                               £  338-75
E.M.J.                 grasscutting                                                          £  440-00
J.D.H.                 Audit fee 2007/8                                                    £  184-99
S.L.C.C.             Membership Fee for clerk                                           £    80-00
Greenthumb       Treatment                                                              £  108-00
Allianz                Increase Fidelity Insurance                                         £    43-02
A. White             salary April – September  & expenses                         £   938-49
Royal B.Legion  3 Wreaths & 36 crosses                                               £   175-00