Nov 2017 Print

HOLT COMMUNITY COUNCIL – MINUTES OF THE MEETING HELD ON TUESDAY, 28TH NOVEMBER, 2017 AT 7P.M. AT HOLT COMMUNITY CENTRE.


PRESENT: Councillors – Mr. S. Lewis, Mr. P. Lewis, Mr. P. Hinchliffe, Mr. J. Cubitt, Mrs G. Jones, Mr. J. Pridding, Mr. J. Hughes – Councillor M. Morris and PCSO A. Heron.

APOLOGIES: Mr. P. Gaade, Mr. J. Duffy, Ms. A. Shone.

CHAIR: Mr. S. Lewis, the Chairperson, took the Chair and opened the meeting with a welcome. A silence was held in respect of the late Mrs Barbara Jones.

MINUTES: Mrs Jones proposed that the minutes of the last meeting be signed and approved as a true record. All agreed.

ITEM 1 – POLICE MATTERS: PCSO Alison Heron.
Crime statistic sheets for the month were handed out and these were discussed. Crime is still quite low in Holt but even one burglary or crime committed is one too many so residents urged to be vigilant and work with the police reporting anything suspicious or that concerns them. The PCSO had attended the Christmas Event at Bellis Bros and was thanked for this. Remembrance Day had gone well again with thanks to PCSO Heron for attending, Mr. Paul Gaade for all his efforts, James Cupit for playing the Reveille and Last Post so well (this really adds to the service). Thanks also to the Kenyon Hall committee for the refreshments in Kenyon Hall after the service and a big thank you to the Brownies and Leaders and all who support the service , young and old. Community Police Meeting – This to be held on 4th December at 4p.m. at Police Station. Clerk will try to attend. PCSO A. Heron was thanked and wished the Greetings of the Season and left.

ITEM 2 – MATTERS ARISING FROM MEETING:
1.    CLEOPATRA’S – this still being dealt with by Legal Department WCBC.
2.    HOLT CASTLE: Meeting to be held on 14th December, 2017 to discuss Grasscutting Schedule for 2018.
3.    ELECTRONIC PLANNING APPLICATIONS: Clerk had received a reply to our objection to this but there was no negotiation as the decision to end paper plans is to proceed from end January 2018.
4.    INDEPENDENT REMUNERATION PANEL FOR WALES: Acknowledgement received but final decision to be given February 2018.
5.    NOTICE BOARD – CAR PARK: The Clerk has ordered this but it will be a few weeks.
6.    REDUNDANT TELEPHONE KIOSKS – These will be removed as part of an ongoing programme!
7.    DOG FOULING – Kingdom the contractors working for WCBC have been to the village. The Clerk has asked for the report but not received. A matter of dog fouling was reported and the Clerk is to write to owners.
8.    LIVING LANDSCAPES: Bulbs and seeds had been planted in the woodland in a scheme involving the school. The matter of laying the hedge around the woodland was discussed and Mr. Cubitt proposed Jonny Hulson be asked to proceed with a scheme for this. Mr. Pridding seconded. All agreed.
9.    Cae Ffynon, Llanypwll – Appeal to be held on planning refused here.

ITEM 3 – CORRESPONDENCE:

Planning - Riveracres, 6 Fairview, Holt. – Notification of proposed works to trees in Holt Conservation area. Remove 2 x Holly trees, down to the ground,within a holly hedge. Raise canopy of Oak Tree to 3 metres. Raise canopy of sweet Chestnut Tree to 3 metres. Remove Sycamore tree from Holly Hedge. No objections.  3 Millfield, Holt – erection of Front Porch. No objections.

ITEM 4 – AGENDA – FORMAL RE-ADOPTION OF STANDING ORDERS, FINANCIAL ORDERS & RISK ASSESSMENT. MODEL CODE OF CONDUCT ADOPTED BY COUNCILLORS WHEN TAKING OFFICE 2017.
10.    Mr. J. Cubitt proposed these be re-adopted and Mrs G. Jones seconded this. All agreed. It was also agreed that the Financial Orders be looked at by Mr. P. Hinchliffe with a view to being up-dated if necessary. Mr. Hinchliffe was thanked for agreeing to do this.
11.    FINANCIAL SHEET AND BUDGET VARIANCE TO END OCTOBER 2107 ALSO KEY POINTER SPECIFICATION SHEET:
These were handed around and discussed. Mr. P. Lewis proposed the Financial and Budget Sheet be approved, Mr. S. Lewis seconded. All agreed. The Clerk and Mr. Hinchliffe were thanked for working together on this.
12.    CEMETERY PATH: The 3 quotes had been circulated and Mr. Gaade had met with J. Bruin from WCBC who had given a report on work to be carried out on trees and roots.  This is quite involved and needs to be carefully discussed before proceeding therefore the Clerk is to write to Contractors and also ask advice from D. Roberts on Specification. Mr. Cubitt proposed this, Mr. Hinchliffe seconded. All agreed.

ITEM 5 – ANY OTHER BUSINESS.
13.    GENERAL MATTERS: Clerk discussed a grave plot which had been requested for cremated remains. Mrs Jones proposed this be allowed if agreed by family, Mr. P. Lewis seconded. All agreed. Dee Park Play Area – metal post broken in railings. K. Jones to be asked to cut the top of the hedge along the cemetery path. Matter of ‘Dog nuisance’ discussed but is not a Community Council matter and WCBC are aware of this. Noted.

ACCOUNTS-

Approved for payment also any during December. Mr. P. Hinchliffe proposed these, Mr. P. Lewis seconded. All agreed.
2409 – Ekult Group       Road Closure              £   84-00
2410 – Dee Valley        water supply              £ 181-93
2411 – AVOW              wages G. Crofts           £ 241-13 (November)
2412 – N.W. wildlife     woodland scheme           £250-00
2413 – AVOW              wages G. Crofts           £241-13 (December)
2414 – J. Pierce         salary & exps.            £435-96 (November)
2415 – D. Kettle         grass cuts B/G            £150-00 (Sept/Oct)
2416 – WCBC              Play areas /election      £474-75
2417 – J. Hinds          work in village           £275-00
2418 – Jones Lighting    St. Light Maintenance.    £157-00
2419 – Quality Accoustic Hire Sound System         £150-00
2120 – J. Pierce         salary & exps             £360-07 (December)
2121 – Jones Lighting    St. Light Maintenance     £157-00 (December)
2122 – Scottish Power    Standing Charge           £  26-37

The next meeting will be on 9th January, 2018 and will be a Budget Meeting and any urgent matters.
Season’s Greetings to all.