Jan 2016 Print

HOLT COMMUNITY COUNCIL – MINUTES OF THE MEETING HELD ON
TUESDAY, 26TH JANUARY, 2016 AT 7P.M. AT HOLT COMMUNITY CENTRE.


PRESENT:  Councillors – Mrs G. Jones, Ms. A. Shone, Mr. S. Lewis, Mr. J. Evans,   Mr. P. Gaade, Mr. J. Pridding, Councillor M. Morris, PCSOs Phil Peters & Lisa Davies.

APOLOGIES: Mr. D. Roberts, Mrs L. Roberts, Mr. P. Lewis and Mr. J. Cubitt.

CHAIR: Mrs Jones, the Chairperson took the Chair and opened the meeting with a welcome to everyone. A silence was then held in respect of the late Mrs Edith Cupit, Mr. Peter Davies, Mr. Philip Jones and Mrs Brenda Finchett.

MINUTES: Ms. Shone proposed, Mr. Gaade seconded that the minutes of the last meeting be approved and signed as a true record. All agreed.

ITEM 1 – POLICE MATTERS – PCSO PETERS:
The monthly community crime report was handed out and issues concerning Holt discussed. Again the crime was low with 1 theft from allotments, 1 theft from property and 3 Anti social behaviour.
Parking /Obstruction on the Cross – a meeting had been held and a letter sent to WCBC with the wishes of the council. The police were asked to follow up on a car parking across the pavement by their property gates. The PCSO explained again the powers of PCSO and was asked to check the situation with their supervisor to see what he says.
PCSO D. Jones had e.mailed regarding the Community Speedwatch Volunteers Scheme
And this had been discussed by council but it was agreed it needs to be done by volunteers not on the council and was put on website. Thanks given to PCSO Peters and Davies for attending in David’s absence. This is appreciated!

ITEM 2 – SUSTAINABLE PLAY PROJECT IN HOLT: - AARON JONES.
Aaron accompanied by Chris, attended our meeting to briefly tell us about the proposed play project they were wishing to run on a Wednesday evening and in holidays, in Holt. They are employed by Groundwork Trust North Wales who fund the scheme by grants from the Welsh office. Aaron who was a very professional, personable young man explained the scheme and how it will be run and answered all questions asked of him. They have been to the local primary school and will initially begin on Dee Park play area. Advertisements to be posted and Aaron explained that children will be aged 5 – 15 and registered and only high school pupils free to leave when they want to. The members were pleased with all the set up and agreed to support it and asked for regular updates on progress.
Thanks given to Aaron and Chris for their time and they left.

ITEM 3 – HOLT LOCAL HISTORY SOCIETY – ROMAN TILE WORKS.
Brian Payne representing the society, attended the meeting to give the committee information on the society’s current project and application for funding. Brian explained that the community council had supported this application in principle before as it was intended to carry out the project last year but they ran out of time. Written approval has been obtained from landowners and the project is supported by CADW as the site is of national importance. There will be presentations for the Community. After Brian’s talk and viewing maps supplied Mr Gaade proposed the Community Council repeat the letter of support Mr. S. Lewis seconded and as financial help was requested £500 was proposed by Mr. S. Lewis and Mr. Gaade seconded. All agreed. Brian thanked everyone and he was thanked for attending.

ITEM 4 – MATTERS ARISING FROM THE MINUTES:
1.    PUBLIC TOILETS: Mr. Gaade reported that there had been a problem with the locks as no electric supply had been getting to the boxes. He had contacted Leigh from Healthmatic who said it was a relay fault. This was repaired. Thanks to Mr. Gaade. Mr. Gaade reported the new cameras were £250 for 2. It was agreed these be done.
2.    PLAY AREAS – DEE PARK & CHURCH GREEN: The Town Trust have agreed to pay for the Church Green but Mr. Pridding stated that the bark was quite thick under the swings. It was agreed that the Clerk ask for 1 load of bark to be shared between the 2 areas and the old bark moved from under the swings and new put and the other spread around. She is to ask for matting to be cleaned.
3.    106 AGREEMENT – PLAYING FIELD. As proposed the Clerk hired a solicitor to act for the Community Council. She contacted some members for approval as the bill may be quite high but the Community Council needed to have this done correctly. All agreed to the action.
4.    SCREENS AROUND TABLES – CLEOPATRA’S. Nothing has been achieved here to ease obstruction despite visits therefore the Clerk is to send a letter asking for the screens to be removed. All agreed to this.
5.    TROUGHS AT THE VILLAGE ENTRANCE: Permission for these has been obtained from WCBC and Mr. Pridding will provide the troughs to be planted by Mr. Formstone. Many thanks to them.

ITEM 5 –CORRESPONDENCE:
6.    ARMY ENGAGEMENT TEAM – INVITATION: This was received for a Reception & Briefing at the Lion Quays Hotel. Noted.
7.    LIVING LANDSCAPES: Correspondence received regarding a project covering Wrexham Industrial Estate and surrounding areas. Members noted this.
8.    WREXHAM ENERGY CENTRE: New year update received – noted.
9.    TRADE REFUSE CONTRACT: Choice given as to how to be billed for this service. It was agreed to pay half yearly.
10.    BEACONS: Information sent regarding lighting these for the 90th birthday of the Queen. Mr. Gaade informed the Council that this has already been arranged and will be lit on Church Tower.
11.    PLANNING APPLICATIONS: 2 The Cottages, Rossett Road, Commonwood,
Front porch extension – no objections.
12.    MONTHLY BUDGET CONTROL SHEET: This was handed out by the Clerk. Mr. Pridding proposed it be received and approved, Ms. Shone seconded this. All agreed.
13.    QUESTIONAIRE: The Clerk had received 4 of these and replied. They were confidential. The members supported her actions.

ITEM 6 – AGENDA – FORMAL ADOPTION OF STANDING ORDERS, FINANCIAL ORDERS AND REVIEW AND ADOPTION OF RISK ASSESSMENT:

14.    An amendment was made to the risk assessment because of the Pensions Regulations (advised as follow up action by Internal Auditor) The above were then all considered and formally adopted. Mr. Gaade proposed these, Ms Shone seconded, all agreed.

ITEM 7 – ANY OTHER BUSINESS:
15.    GENERAL MATTERS TO REPORT:
Footpath to the Meadows from Fairview – this is very muddy and slippy. Mr. Gaade to look at this. No Holt sign when entering Holt from Farndon. Signs when entering Holt from Rossett need correcting. Bin at Castle not emptied.
Lot of litter in ditches just up from Deva Bridge. Potholes not done. Hedge by Post Box Dee Park not cut when requested, very sharp. Hedge at National Resources offices needs cutting.

ACCOUNTS – These were proposed for payment by Mr. S. Lewis and seconded by Mr. P. Gaade. All agreed.
2224 – Mr. D. Kettle                grasscuts            £60-00
2225 – Messrs Tomlinsons      rent                     £  1-00
2226 – Mrs J. Pierce                salary & exp.    £335-65
2227 – Jones Lighting              maint. Dec.       £153-91
2228 – Jones Lighting              main. Jan          £267-49
2229 – Scottish Power              energy               £  22-44
2230 – E.D.F.                            energy                £583-49
2231 – Mr. G. Crofts                toilets                 £207-70
2232 – Dee Valley                     water                  £  33-26

The next meeting will be held on Tuesday, 23rd February, 2016 and please note the March meeting will be held on Wednesday, 23rd March, 2016.