Mar 2014 Minutes Print

HOLT COMMUNITY COUNCIL – MINUTES OF THE MEETING HELD ON

TUESDAY, 25TH MARCH, 2014 AT 7P.M. AT HOLT COMMUNITY CENTRE.

PRESENT: Councillors:- J. Pridding, Mrs. L. Roberts, D. Roberts, Ms. A Shone,  J. Cubitt. Councillor M. Morris and PCSO Jade Andrews.
CHAIR: - Councillor J. Pridding took the Chair and welcomed everyone especially PCSO Andrews who was attending in Luke’s absence as he has recently become a father. Congratulations to him and the family on the birth of Stanley Dobby!
APOLOGIES: J. Evans, P. Lewis, G. Jones, P. Gaade & S. Lewis.
MINUTES: J. Cubitt proposed the minutes of the last meeting, be signed and approved as a true record, Ms. Shone seconded, all agreed.

ITEM 1 – POLICE MATTERS:
Luke had sent an e.mail answering all the points raised at the February meeting and these were noted with thanks.
Jade reported that there have been several burglaries with only 1 detected to date.
The members were not happy to hear that the new PCSO cover for the Industrial estate is still not in place as this takes cover away from Holt! Councillor Morris reported on this as he has brought it up at meetings as he is concerned also.
There has been more damage in the village to the notice board and other windows and this cannot carry on – there have also been other incidents involving the same vandals!
Inspector Nick Evans has been promoted and Andy Jones is now acting inspector.
The PCSO also informed us that the funding for the police in Wrexham has now changed to North Wales. PCSO Andrews was thanked very much for attending in Luke’s absence.

ITEM 2 – MATTERS ARISING FROM THE MINUTES:
1.    PROPOSED PURCHASE OF A DEFIBRALATOR: John reported, in Steve Lewis’s absence that this would cost slightly less than anticipated at approx £1200 less grant of £400 but it is thought it will be an asset to Holt. Steve is continuing to follow this up!
2.    FROG LANE – SPEED OF TRAFFIC: a visit will be made here shortly by the radar.
3.    C56 BUS ROUTE: Nothing further has been heard officially on this yet.
4.    PROPOSED FENCING OF PLAY AREA ON CHURCH GREEN BY THE COMMUNITY COUNCIL: The clerk had written to the Holt Town Trust and received a reply to say that the trust are looking at fencing around the outside so as not to enclose the open space too much. This now puts the council’s plans on hold and also raises the question as to whether the Community council take over cost of maintenance of the play area from WCBC as they have agreed to save it being closed, or whether the Town Trust should take this over? At the moment it is on hold.  

ITEM 3 – CORRESPONDENCE:
1.STREET LIGHTING MAINTENANCE 2014-15This was discussed and Ms. Shone proposed, Mr. Roberts seconded we accept the agreement until 31st March, 1015 when a new agreement will be drawn up. All agreed.
2.LOCAL GOVERNMENT WALES – DRAFT PLAYING FIELDS (COMMUNITY INVOLVEMENT IN DISPOSAL DECISIONS)  - noted to fill in form.
3.WREXHAM POWER LTD; - Information on refined proposals given to WCBC at recent meeting. New consultation to be carried out in May & June 2014.  Some of the alterations are a smaller building and towers, no overhead lines and no pylons.
4.NEW REFUSE CONTRACT FOR CEMETERY: J. Cubitt proposed we accept the contract D. Roberts seconded and all agreed subject to WCBC insuring the refuse collectors return the bin to its place in the cemetery!
5. PLAQUE TO COMMEMORATE H.G. WELLS ON FORMER HOLT ACADEMY BUILDING: This was received from Wrexham Area Civic Society and the council had no objections to this in principle.
6.APPLICATION TO PLACE A MEMORIAL: This was received for the late Mr. Herbert Route. J. Cubitt proposed L. Roberts seconded that permission be granted. All agreed.
7.MAINTENANCE OF THE BOWLING GREEN: Clerk had contacted 3 people for quotes but only M. Jones had responded with a quote of £810-00 for the year. There may be a couple of extra treatments than this needed as the green was only treated once last season! Mr. Cubitt propose this be accepted and Mrs Roberts seconded this, all agreed. Clerk to put Mark in touch with the bowlers who will work with him.
8. WILD FLOWERS: John asked if it would be possible to have these planted again at the entrance to the village. This was agreed. Clerk to ask Eric/
9.FINANCIAL SHEET: Clerk handed out a financial sheet giving an approximate balance to the 31st March, 2014. Ms. Shone proposed this be accepted, Mr. Roberts seconded. All agreed.
10.PLANNING APPLICATIONS:
Wrexham Golf Club, Holt Road, Wrexham – Variation of planning conditions 1,5, & 6 imposed under Code P2008/0039 to allow re-orientation of the putting greens for junior golfers. – no objections only discussion.
Ashlea Cottage, Smithfield Green, Holt – demolition of rear conservatory and garden shed. No objections.
Stone Cottage, Church Street, Holt – 2 storey extension with pitched roof with internal alterations.
Removal of lean to extension to rear of property and outbuilding from parking area (within Conservation area) j. Cubitt declared interest as he lives opposite. His only concern was a tree within falling distance of boundary and suggests the extension be finished in style  similar to front house – white, pebble dash.
16 Laburnum Way, Holt – extension to 2 gables and rear to form ensuite, garden, utility room/kitchen and erection of detached double garage – no objections.

ITEM 4 – AGENDA – REVIEW OF BURIAL FEES, HOLT CEMETERY.
The clerk had sent everyone a list of the existing fees (which are lower than any other community by far!) and she had listed some comparable community cemeteries and the charges. After much discussion the following fees were agreed on from 1st April, 2014.
J. Cubitt proposed these, A. Shone seconded and all agreed.

NEW FEES AS FROM 1ST APRIL, 2014.
NEW GRAVE     £100        £200  NON RESIDENT WITH HOLT CONNECTIONS
£500  NON RESIDENT – NO CONNECTIONS1

RE-OPEN            £ 50        £100   NON RESIDENT

CREMATION    £ 50         £100   NON RESIDENT
RE-OPEN           £25          £ 50    NON RESIDENT

MEMORIAL      £25          NO CHARGE FOR ADDED INSCRIPTION

ITEM 5 – ANY OTHER BUSINESS:
10. GENERAL MATTERS: -
Condition of roads generally especially to Bridge!
Lights out – noted to report.

ACCOUNTS APPROVED FOR PAYMENT BY L. ROBERTS SECONDED BY J. CUBITT – ALL AGREED.

2024 – J. Pierce               salary & expenses                        £312-32

2025 – K. Rawlinson      toilets                                            £198-09

2026 – K. Jones              hedge cutting                                 £  70-00

2027 – T. Pierce             repairs to windows (vandalism)    £  60-00

2028 – WCBC               maintenance Playing field              £893-35

2029 – S. Power            energy Portacabin                           £  20-36

2030 – J. Pierce             annual expenses                              £483-40

2031 – A.P.H. Signs      Notice Board – Holt C.C.               £  62-40

2032 – HMRC              Tax – clerk (final for 2013/14)        £  67-20

2033 – D. Kettle            grass cuts – bowling green              £165-00
Next Meeting will be held on Tuesday, 29th April, 2014.