Nov 2012 Minutes Print

HOLT COMMUNITY COUNCIL – MINUTES OF THE MEETING HELD ON
TUESDAY, 27TH NOVEMBER, 2012 AT THE HOLT COMMUNITY CENTRE AT 7P.M.


PRESENT: Councillors Mrs Roberts, Mr. Pridding, Mr. Gaade, Mr. Cubitt, Ms. Shone, Mrs Jones, Councillor Michael Morris and PCSO Luke Dobby.

APOLOGIES:   Councillors: P. Lewis, S. Lewis, J. Evans and D. Roberts.

MINUTES: Ms. Shone proposed that the minutes of the previous meeting, be signed and approved as a true record, Mrs Jones seconded. All agreed.

CHAIR: Mr. Pridding, the Chairman, took the Chair and welcomed everyone to the meeting.

ITEM 1 – POLICE MATTERS: - PCSO LUKE DOBBY.
Report sheets were handed out and it was pleasing to see only a couple of incidents (bike thefts from sheds and a car broken into and 1 car scratched) Residents need however to be aware and secure property because if you are the person targeted with any crime it is upsetting!
The members were filled in on proposals, by Luke to arrange a Crime Awareness evening and also a scheme called ‘OWL’ which is online watch link similar to the old Crimewatch scheme.
Luke was asked to pass on thanks to police for attending the Remembrance Day service. For laying a wreath and also the excellent part Luke played in stopping traffic! Mr. Gaade said how touched he had been by the attendance of 200+ and how fantastic it was to see young families there. Thanks were expressed to the Kenyon Hall committee, who helped by some of the Church ladies, provided refreshments afterwards which rounded the morning off. PCSO Dobby left at this point after being thanked for attending.

ITEM 2 – MATTERS ARISING FROM THE MINUTES:
1.GENERAL MATTERS: Wall by Dee Villas is not expected to take much longer but was a lot bigger job than thought!
Hugmore Lane: the entrance has now been done and kerbed and the lights removed and this has been done well. No HGVs are allowed this way now but SAT Navs are still causing confusion on foreign lorries!
2.PROPOSED FENCING AROUND THE PLAY AREA – GREEN STREET:
The clerk had looked into the issue of the Public Right of Way here and it would be costly to divert and is on WCBC land. Clerk to contact Martin Howarth.
3.WCBC COMMUN ITY FORUM: This will be held on 4/12/12 – Clerk to attend.
4.SPONSORSHIP OF ROUNDABOUTS ON NEW BY PASS TO INDUSTRIAL ESTATE: The Clerk had contacted the Landscape Officer in WCBC with the suggestion of this and her reply was the roundabouts are to be maintained for 3 years and then she is already looking into this.

5.PROPOSED NEW ENERGY CENTRE – Feedback report.
This is now available on-line and comments were requested by 31st December, 2012.
Mr. J. Cubitt kindly agreed to look at this and feedback to the Clerk!

ITEM 3 – CORRESPONDENCE:
6.WALES IN BLOOM 2013: WCBC had approached Councillor Morris and the Clerk to ask if anyone would like to sit on a Steering Committee for this as Holt is to be included in the official route for judging! John Cubitt volunteered and was thanked and hopefully when we know more there will be more volunteers but it will ultimately be up to the residents of Holt as well. The Town Trust garden project for the Town Hall garden should hopefully have received a grant and be completed by then!

7.WASTE PAPER SKIP: There has been a lot happening with this since it was re-homed on the Public Car Park and to summarise the lock needs moving and the Community Council were asked to take over the financial side of this. Mr. Gaade proposed the Financial Dealings be taken over, Mr. Cubitt seconded.
Mr. Gaade proposed Brian, Derek and Mr. Robson be given the permission to sort the lock out as they had proposed, Ms. Shone seconded. All agreed.

8.HOLT BOWLING CLUB: A lengthy letter was received and to save time Mr. Gaade suggested a copy be given to each member by the January meeting, the Clerk prepare Running Costs for the Green and then we will meet the bowlers.
Mr. Gaade proposed we pay Callum Edwards all that is owed for 2012 (this is itemised) Mr. Cubitt seconded. All agreed.

9.PLANNING APPLICATIONS:
Gredington Arms, Cross Street, Holt – Hacking off existing rendering and replacing with new rendering over existing painted brick, replacement of roof coverings with reclaimed slate – no objections.
Yew Tree Farm, Wrexham Road, Holt – Alterations to rear – no objections.

ITEM 4 – AGENDA;
10.FORMAL ADOPTION OF STANDING ORDERS, FINANCIAL ORDERS AND REVISED RISK ASSESSMENT STRATEGY:
The risk assessment had been carried out as always, continually through the year.
Item for attention was the cemetery path on the left hand side.
The Risk assessment had been revised in accordance with recommendations from the Internal Auditor.
Financial Strategy: The Fixed rate bond had matured in September 2012 and a new one was taken out for 12months.
Mrs Roberts proposed the committee approve the above, Mr. Gaade seconded, all agreed.

11.PRECEPT REQUIREMENTS FOR 2013/14.
An approximate financial balance sheet was given to each member by the Clerk
and a sheet with several amounts of precept on the Base rate of 816 worked out for each Property Band.
After consideration of this Mr. Gaade proposed £25500 be precepted with £2000 of this going to the Burial precept as funds are quite low here. Mr. Cubitt seconded and all agreed. This precept resulted in the following increase to residents.
At the lowest Band D = £2-31 increase and at the highest Band H £4-62 increase.
The Community Council always try to keep the precept as low as possible as they take into account WCBC always increase their precept!
During the discussion on the precept a letter from WCBC regarding the Community Centre was presented and next year, we and other Communities are being asked to contribute 20% of the running costs. This has more than doubled the amount which we were asked for and paid in 2012.
As the school use the centre free it was agreed that they should pay for its use as other hirers do! No decision was made on any contribution!

ITEM 5 – ANY OTHER BUSINESS:
12.GENERAL: Road markings need renewing – entrance to Holt from by-pass.
By Bellis’s. Frog Lane. Hatched area opposite Secret Spa.  30mph warning by Bellis’s, flashing at a lower speed! Some of these have been reported before.
December 6th – 20 Years of Local History Society 6pm – 9pm in Kenyon Hall.
All welcome.
Dog Mess is once again an issue and the Clerk is to contact WCBC.
The worst areas are Green/Cross Street and the Main Street.
Salt Bin, Dee Park is once again full of rubbish!
Potholes – Chester Lane and other areas.
As the Holt Town Trust meeting is on !5/1/13 the next Community Council meeting will be held on Tuesday, 22nd January, 2013.

Best Wishes were given to everyone for the Festive Season and the meeting closed.

ACCOUNTS:
1912 – Kenyon Hall           grant & grant £25 refreshments            £1525-00
1913 -  S.Jones              Cutting Cemetery hedge & woodland       £  520-00
1914 – WCBC                  Street Lighting Maint. & repairs              £  587-88
1915 – J. Pierce             Salary Nov. & Dec + exp.                        £  529-44
1916 – Dee Valley            Water toilets (estimated for 1 year!)     £1358-56
1917 – St. Chads             Grant                                               £ 300-00
1918 – NSPCC/Childline       Grant                                             £   50-00
1919 – Nightingale House     Grant                                            £100-00
1920 – McMillan Cancer       Grant                                             £100-00
1921 – Starlight             Grant (wishes terminally ill children!)       £  50-00
1922 – Messrs Tomlinsons     Rent – Playing field.                       £   1-00
These were approved for payment by Mrs. Jones seconded by P. Gaade.
All agreed.