Oct 2012 Minutes Print

HOLT COMMUNITY COUNCIL – MINUTES OF THE MEETING HELD ON
30TH OCTOBER, 2012 AT THE HOLT COMMUNITY CENTRE.


PRESENT: Community Councillors: - J. Pridding, L. Roberts, P. Lewis, S. Lewis, A. Shone, G. Jones, P. Gaade, D. Roberts, J. Evans. District Councillor: M. Morris.
APOLOGIES: Community Councillor J. Cubitt and PCSO L. Dobby.
CHAIR: The Chairman, Mr. J. Pridding, took the Chair, welcomed everyone and asked for a minutes silence in respect of the late Mrs Dilys Penk.
MINUTES: Mr. Gaade proposed Mrs Jones seconded these be signed and approved as a true record. All agreed.


ITEM 1 – POLICE MATTERS:
PCSO Dobby had sent apologies as he had an important meeting, he also sent a report which was received but the clerk is to ask for fuller details on incidents in future ( if he is unable to attend!) as the report just states the type and number of crimes. Saying that there were 4 incidents for the month! The council are also to request that Luke keeps a diary of the actual hours and dates he spends in Holt.
Mr. Gaade attended the Police Community meeting on 11th October, 2012 and voiced our praise for PCSO Dobby as we are much happier with him than previous PCSOs and feel he is trying to make a difference to Holt! Parking is still an issue and ‘Warning tickets are to be obtained by the PCSO from WCBC. These will be issued and followed up.
The Car Park is still not being used very well and the Clerk has requested the signs for the Car Park (on the Cross) are lowered.
An e. mail was sent to PCSO Dobby from Councillor Morris as motorists are ignoring the new 40m.p.h. signs near Brickyard Corner.
It is confirmed that the Police will be in attendance again for the Remembrance Service to close the roads and lay a wreath. This together with the new signs should ensure a respectful silence for the service!
Thanks were sent to Luke for all his help.

ITEM 2 – MATTERS ARISING FROM THE MINUTES:
1.GENERAL MATTERS: The grass at the Castle has now been cut. Some lights have been repaired and any fresh ones will be reported. If lights are out then the Clerk urges residents to report them to her as the lighting engineer contacts her every month and she can contact him by mobile!
Wall by Dee Villas still not completed (this has been a bigger job than thought and the community council will be keeping a check on the finished look of the wall!)
Holt Taxis – the taxis were being parked on the Cross but moved immediately to the Car park when requested.
Hugmore Lane – the lights have been removed and the kerbs installed and it looks very tidy – concern was expressed as whether a 50m.p.h. from Hugmore Farm to the roundabout, should be requested because of speed now there are no lights and also people exiting Hugmore Lane (an eye will be kept on any problems here!)
MBNA Marathon – this was very successful again and Andy, one of the organisers thanked everyone for their support along the way. A small amount of cardboard was left by the Rossett turning (this will be reported) no other problems.
2. PLAY AREA, CHURCH GREEN: Mr. Gaade had kindly obtained two more quotations for fencing and access gates here. Quotes were for £6905 and £4467.
The public right of way goes across part of the area where the proposed fencing would go so the Clerk is to contact the appropriate section In WCBC. A sub committee is to be formed to look into the proposal of fencing here. Mrs Roberts kindly offered to inquire regarding any funding. Thanks to her and Mr. Gaade.

ITEM 3 – CORRESPONDENCE:
3. COUNCIL FORUM: This meeting will be held on 4th December, 2012 at 6.30p.m. at Guildhall. Representatives invited to attend. Noted.
4.LESLEY GRIFFITHS A.M. – Letter received offering attend one of our meetings to discuss concerns and issues. Invitation to be accepted and list of our meeting dates to be sent for 2013.
5. TARMAC: Meeting to be held on 24th January, 2013 at 3p.m.
6. WREXHAM LOCAL SERVICE BOARD: Correspondence regarding Draft strategic plan to run from April 2013 to March 2014. The officer in charge offered to attend our meeting but will also be present at the Council Forum on the 4th December, 2012. Noted.
7. PLANNING APPLICATIONS:
Smithfield House, castle Street, Holt – Listed building consent to replace windows. No objections.
8 Millfield, Francis Lane, Holt – Erection of conservatory (in retrospect) – no objections to this except it was in retrospect!

ITEM 4 – AGENDA:
8. REMEMBRANCE DAY SERVICE: All is in place for this now. Reverend Tucker will take the service, the police will attend to the road closure. Thanks to Paul Gaade for obtaining the ‘Road Closure’ warning signs. Teas will be served after the service in the Kenyon Hall.
9. ALLOCATION OF GRANTS UNDER SECTION 137 AND 19.
FINANCIAL SHEET: An approximate balance sheet to 31/3/2012 was given to each member before consideration of grants! Mr. Gaade proposed, Ms. Shone seconded this be received.
Numerous grant applications are received by the Clerk during the year At this meeting a list of all of them is given to the members for their consideration.
The following applications were successful and awarded as follows:
Kenyon Hall (S19) £1500-00 (this is an ongoing grant awarded after a public meeting towards upkeep!); Kenyon Hall £25-00 (given towards refreshments after Remembrance Service); Royal British Legion £150-00 (wreaths & crosses); St. Chad’s Church, Holt £300-00 (towards grasscutting); Childline/NSPCC £50-00; Starlight (wishes for terminally ill children) £50-00; McMillan Cancer Nurses £100-00; Nightingale Hospice £100-00.
The above amounts were proposed and seconded when given and a majority were in favour. Mrs Roberts proposed them overall and Mrs Jones seconded. All agreed.
10. TOWN HALL GARDEN PROJECT;
A letter was received from the Holt Town Trust applying for funding towards this and it was considered separately because of the nature of it. A plan of the proposals was sent and the project is very impressive. An estimated figure of the shortfall in funding was given and after consideration Mr. Lewis proposed we support the application but will give a definite amount when we know the exact shortfall, Mr. Roberts seconded this and all agreed. Letter to be sent.
11. CONSIDERATION OF PURCHASE OF A NEW LAPTOP FOR CLERK:
The Community Council purchased the current laptop in July 2004 for £1000 and it is not working very well now! A new one can be purchased for £500 plus vat which we reclaim. The committee didn’t hesitate on their decision and Mr. Gaade proposed the clerk purchase a new one Mr. Roberts seconded. All agreed.
The Clerk thanked the members.

ITEM 5 – ANY OTHER BUSINESS:
12. GENERAL MATTERS:
Accident on Rossett Corner – sign not clear because of hedge.
Francis Lane towards Aldersley farm – B.T. poles leaning.
Gullies – to be reported again as full of leaves.
Ashley Court – Tarmac fretting.
Pothole – between works on wall & bridge.
Truck parked on Cross.
Van hit light on end Chester Lane.
White markings still not completed on Cross.
Clerk to ask Mr. Jones to repair the roof of the Notice Board.
Playing Field – discussion on this took place. Goalposts to be checked. Mr. Gaade offered to do this.

ACCOUNTS FOR PAYMENT:
MRS ROBERTS PROPOSED THESE BE PAID, MR. S. LEWIS SECONDED. ALL AGREED.

1907 – C. Edwards                  Re issue of cheques cancelled 2011      £660-00
1908 – C. Edwards                  for green keeping & treatments -          £861-78
1910 – C. Edwards                  Bowling Green.                                   £286-20
1909 – J. Pierce                       Salary October & expenses                 £303-00
1911 – E.M.J. Services           Grasscutting – Cemetery & other           £220-00
1912 – Kenyon Hall Comm    Grant upkeep & Refreshments                £1525-00
For Remembrance!